Community Manager (Toronto)

Kipling Group Inc; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

Kipling Group Inc is seeking a confident Community Manager to oversee a property in Mississauga. This full-time, permanent role reports to the Property Manager and requires a service-oriented approach, excellent communication, and flexibility to handle month-end tasks and community liaison duties.

The ideal candidate thrives in a high-contact leasing environment, demonstrates strong customer service and sales skills, and uses Yardi and MS Office to manage leasing, reporting and administrative

Qualifications

• 3–5 years of experience in property management and sales.
• Strong customer service and communication skills.
• Proficiency with leasing processes and MS Office.
• Experience using Yardi software is a plus.

Responsibilities

• Handle inquiries, feedback, and resident concerns with courtesy.
• Maintain strong resident relations and promote community.
• Schedule tours and secure leases from prospective residents.
• Process applications, leases, and move‑in documentation.
• Prepare weekly traffic and leasing reports.
• Coordinate move-ins and elevator reservations.

Skills

Customer service

Communication

Sales

Leasing

Office administration

Interpersonal skills

Education

Post-secondary education

Tools

Yardi Software

MS Office

Job description

Company Overview:

Kipling is one of Canada’s largest and most successful independent full-service property management companies. Our core focus is property management – both commercial and residential. With offices in Toronto, Kitchener-Waterloo, Calgary and Edmonton, Kipling currently manages over 28M square feet across 150 properties of various asset classes across Canada. Our reputation is built on trust, integrity, professionalism, and strong leadership, while our hands‑on approach allows us to focus on creating well‑managed and profitable investments for our clients: Trusted partners managing your real estate investments.

Position summary:

Kipling is currently looking for a Community Manager to oversee a property located in Mississauga. This is a full‑time and permanent position. Reporting to the Property Manager, the Community Manager must have a service‑oriented approach, excellent communication skills, be willing to work flexible hours including month‑end requirements and be confident and comfortable as the building’s liaison with the residents and the community.

Responsibilities:

Customer Service:

• Professionally and courteously handle all inquiries, feedback, complaints or concerns. Ensure a high level of resident relations is maintained through regular contact and proactive attention to resident needs
• Consistently focus on providing superior customer service
• Meet and interact with residents and prospective residents in a courteous and professional manner
• Foster a strong customer service culture among all staff
• Promote a strong sense of community
• Welcome and assist all residents and visitors in the office
• Answer and direct all incoming telephone calls in a courteous and professional manner
• Liaise with building staff and contract staff to resolve resident maintenance issues as expeditiously as possible
• Assist General Manager as required, including: typing, photocopying, formatting documents, telephone calls and preparing reports
• Complete other duties as assigned

Leasing:

• Encourage appointments or viewings with all prospective resident phone calls, online registrations, emails or walk‑ins
• Secure appointments and conduct property and show suite tours with all prospective residents
• Ensure all walk‑ins are provided with a property tour, including suite showings – an appointment is not required
• Engage in highest level of professional sales techniques to sell the property to prospective residents in order to obtain a commitment to lease
• Follow‑up with all prospective residents in order to overcome any objections, with an overall focus on obtaining a signed lease. These calls should be conducted within 24 hours of the initial contact.
• Regularly inspect upcoming suite availabilities prior to showing to prospective residents
• Ensure that all suites are returned to “rent ready” condition as soon as possible on becoming available
• Inspect all vacant units daily to ensure suites are in optimal condition for showings/appointments
• Negotiate leases to achieve optimum value for the property

Administration and Reporting:

• Review and submit changes to leasing reports as directed
• Complete and maintain a consistent and accurate traffic report and submit on a weekly basis
• Register all prospective residents using Yardi or other software as required
• Collect and complete all pertinent information on the lease application form and forward to the General Manager for approval; obtain the completed bank form, employment letters and cheques (or money orders) for first and last month’s rent
• Complete and/or monitor online background checks, complete and execute the signing of all leases, schedules, assignments, transfers and addendum forms according to established policies and procedures.
• Personally, notify all applicants of the General Manager’s decision (approved or declined) with respect to rental applications
• Assemble and provide move‑in packages to new residents
• Coordinate reservations of elevators for move‑ins and move‑outs
• Promote accepted applicants to join the online payment program or Pre‑Authorized‑Payment program (PAP)
• Assist with the completion of incoming and outgoing suite inspections and document as required
• Actively monitor deficiencies in suites and common areas and produce work orders as required
• Ensure the voicemail greeting is clear, enthusiastic and scripted according to company policy
• Ensure that the resident directory is accurate
• Be flexible with lunch hours and breaks to be available to prospective residents and appointments
• Responsible for office administrative duties that may include mail, courier, office supplies, invoice coding and processing and other duties to support the operations team
• Maintain an orderly leasing centre with proper filing of all documentation and correspondence
• Complete rent collection, striving for zero arrears each month. Ensure rents are deposited in the property account on a timely basis. Record all transactions according to established policies and procedures.
• Enter work orders into Yardi for existing residents when assistance is required
• Utilize the property management system to record transactions and run various operating reports
• Serve all legal documentation pertaining to non‑payment of rent and/or further landlord/tenant process or litigation as directed
• Liaise with Building Maintenance Manager on a day‑to‑day basis relating to building operation
• Perform other duties related to leasing, marketing, and administration as required

The ideal candidate for this position will have the following background:

• A passion for excellence in customer service delivery
• Post‑secondary education preferred
• Exceptional oral and written communication skills
• Strong interpersonal skills
• Strong command of MS Office products: Word, Excel, PowerPoint and Yardi Software.
• Detail‑oriented; ability to resolve problems using facts, sound reasoning and common sense
• Self‑starter with high degree of initiative, creativity and flexibility
• 3-5 years of experience in Property Management and Sales
• Do you currently hold a RECA Property Manager licence?

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling’s culture, enhances collaboration and makes for an inclusive work environment.