Communication Administrative Assistant

Your Support Services Network; Aurora; On-site; CAD 45,000 - 55,000; Full time

Job summary

Join a leading non-profit organization as a Communication Administrative Assistant in Aurora, Ontario. You will be key in planning and executing communication efforts to support mental health initiatives. This full-time permanent role offers competitive pay and a range of benefits in a supportive work environment.

Benefits

Hybrid work options

Professional development

Wellness programs

Qualifications

• Minimum two years related experience.
• Proficiency in Microsoft Office including Excel and PowerPoint.
• Bilingual (French/English) would be a strong asset.

Responsibilities

• Support planning, executing, and tracking communication and marketing initiatives.
• Coordinate communication activities and events with stakeholders.
• Maintain and update the website, including events/workshops.

Skills

Communication skills

Organizational skills

Project management skills

Social media experience

Education

Higher education degree in administrative and communications training

Tools

Constant Contact

WordPress

SharePoint

Microsoft Office

Job description

At Your Support Services Network (YSSN), we believe in making a difference. As a non-profit charitable organization, we support individuals with mental health challenges, developmental disabilities, and complex needs—helping them build meaningful connections and live their best lives.

Job Opportunity

Communication Administrative Assistant

One Full-Time Permanent Position

• Location: Aurora, OntarioL4G3S9
  • must be within a commutable daily distance from the office and/or service area
• Status: Permanent
• Starting Hourly Rate: $25.45 / Hour
• Office Hours: Monday - Friday - 8:30 am - 4:30 pm,35 Hours per week
• Office Expectations;Work in the office to provide team coverage, minimum twice per weekin addition to in-officemeetings, trainings, and supervisions
• Posting Closes: Friday, June 27at 4:00 pm EST

Job Description

The Communications Assistant is responsible for planning and coordinating communications activities for YSSN’s Communications Team. In this role, you will work closely with Supervisor and Communications Specialists to successfully support our communications objectives.

We are seeking candidates who have solid administrative skills, are comfortable working in a variety of business programs/apps and who also possess experience supporting communications-related activities. Ideally, we would like someone who has previously been involved in website maintenance, creation of social media posts, updating SharePoint sites, and/or supporting email marketing efforts. Must be a self-starter and able to independently move projects forward, prioritize tasks, and meet deadlines.

Main Responsibilities

• Support the Communications department with the planning, executing, and tracking of communication and marketing initiatives
• Develop, coordinate, and disseminate various communication activities, events, and promotional materials to key stakeholders (e.g. email campaigns, newsletters, templates, direct mail pieces, brochures, etc.)
• Assist in the creation of content for posting on social media sites and with monitoring activity on the sites
• Maintain and update website including events/workshops
• Create and monitor event registrations and email databases in Constant Contact
• Research stakeholder groups and create contact lists for outreach
• Work with Communications Team to coordinate promotional print and digital campaigns including social media

Position Requirements

• A higher education degree that includes both administrative and communications training
• Experience;
  • Minimum two years related experience
  • Solid knowledge of email marketing software (e.g. Constant Contact)
  • Working knowledge of content management systems (e.g., WordPress, SharePoint)
  • Light graphic design experience preferred (e.g. Canva)
  • Strong written, verbal, and interpersonal communication skills
  • Strong organizational and project management skills, attention to detail
  • Ability to use independent judgement and to be self-directed, but able to work as part of a team
  • Proficiency in Microsoft Office including Excel and PowerPoint
  • Social media experience is a strong asset
• Bilingual (French/English) would be a strong asset

* The successful applicant will be required to provide a police clearance that meets agency standards

* A valid G Drivers License, access to a reliable vehicle and adequate insurance coverage for business responsibilities, OR access to reliable transportation.

YSSN offers more than just competitive compensation—we provide a supportive, inclusive, and flexible work environment where employees can thrive. From hybrid work options and professional development to wellness programs and a strong commitment to diversity, equity, inclusion, and belonging, we invest in our team’s growth and well-being.

Join one of Canada’s top non-profit employers of choice and be part of a team that values meaningful work, collaboration, and positive change.

Our Vision: A Meaningful Life for All – Relationships, Community, Well-Being
Our Mission: Communicate. Connect. Collaborate.

YSSN is an equal opportunity employer that welcomes applicants from diverse backgrounds and is committed to an accessible, respectful hiring process.

Successful candidates will be required to submit proof of a primary series of a COVID-19 vaccine authorized by the World Health Organization directly to the Human Resources department. In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement directly to Human Resources.

We thank all candidates for their interest. Only those selected for an interview will be contacted.


To learn more about YSSN view our website;Work with Us - York Support Services Network