Commercial Real Estate Legal Assistant (9855)

Cartel Agency Inc.; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player in Toronto is seeking a talented Commercial Real Estate Legal Assistant to join their dynamic team. This role offers a unique opportunity to thrive in a supportive environment, balancing in-office collaboration with remote flexibility. You will play a crucial role in managing complex transactions, preparing essential documentation, and supporting a busy practice group. If you are passionate about real estate law and eager to contribute to a high-performing firm, this is the perfect opportunity to elevate your career while enjoying a culture that values growth and excellence.

Qualifications

• 5+ years as a Legal Assistant in commercial real estate law.
• Completion of a related post-secondary Legal Assistant program.

Responsibilities

• Prepare documentation for commercial real estate transactions.
• Assist with bulk condominium closings and financial tracking.

Skills

Verbal Communication

Written Communication

Time Management

Flexibility

Education

Post-secondary Legal Assistant Program

Tools

Teraview

Lawyer Done Deal

Conveyancer

Microsoft Office 365

MS Excel

Job description

Commercial Real Estate Legal Assistant

Are you a highly skilled Real Estate Legal Assistant with a proven track record in large law firms? Join Our Client’s high-performing Toronto firm, where your expertise will support a busy practice group, handling complex transactions. This firm offers a hybrid work model with 4 days in-office and 1 day remotely, offering the perfect balance of connection and flexibility. You’ll join a team that values professional growth, collaboration, and excellence, all within a supportive workplace culture. This is more than just a job; it’s a chance to shine in a role where your skills will be truly appreciated. Apply now!

Key Responsibilities

• Assist with the preparation and completion of all necessary documentation for commercial real estate purchase, sale and mortgage transactions from beginning to end
• Review title and off title searches, draft title memoranda
• With a team, support and assist with bulk condominium interim closings and final closings
• Prepare documents in Teraview including Transfers, Charges, Discharges, and Notices
• Assist with various other project, financing and development work, as needed
• Help with financial and other tracking of large condominium projects using MS Excel
• Process deposits releases and construction financing draws
• Organizing files and keeping all electronic and physical filing up to date
• Managing partner’s calendar
• Various administrative tasks such as handling incoming phone calls, mail, faxes, emails, wire deposits, closing files, photocopying, etc.

Qualifications

• Minimum of 5 years’ previous experience as a Legal Assistant in commercial real estate law
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Experience with Lawyer Done Deal, Conveyancer, and Teraview
• Flexible to work overtime as required
• Ability to handle time pressure situations and stress of multiple shifting demands
• Flexibility and adaptability to the changing demands of the job
• Proficiency in Microsoft Office 365 suite of applications
• Strong verbal and written communication skills

To apply, please forward your resume to Zaheeda Merali, Manager – Executive Search at [e-mail]