Commerce and Industry - Administrative Agent

Grand Council of the Crees (Eeyou Istchee)/Cree Nation Government; Mistissini; On-site; CAD 40,000 - 56,000; Full time

Benefits offered by this job

Travel opportunities

Job summary

The Administrative Agent at Grand Council of the Crees (Eeyou Istchee)/Cree Nation Government in Mistissini provides reception desk management and broad administrative support to the Department of Commerce and Industry, including correspondence, minutes, and reports.

The role requires English and Cree fluency; French is an asset. It involves processing Business Registry registrations, coordinating meetings, travel, filing, and assisting applicants; occasional travel may be required.

Qualifications

• High School Diploma and preferred Office Administration certificate.
• One year or less of relevant experience.
• Fluency in English and Cree; French is an asset.
• Proficiency in Microsoft Office products.

Responsibilities

• Manage reception desk and assist visitors and callers.
• Prepare correspondences, meeting minutes, and reports.
• Respond to inquiries from staff and external stakeholders.
• Schedule appointments and arrange meetings; travel bookings.
• Maintain filing systems and process invoices with the financial officer.
• Support departmental initiatives and assist with reports.
• Screen, direct, and answer calls.
• Maintain Business Registry database and assist applicants.

Skills

Customer service

Communication

Discretion & confidentiality

Writing & organization

Attention to detail

Time management

MS Office

Education

High School Diploma

Office Administration certificate (preferred)

Tools

Microsoft Office

Job description

Core Functions

The Administrative Agent is responsible for managing the reception desk and providing comprehensive administrative support to the Department of Commerce and Industry. More specifically, the incumbent assists in preparing correspondences, meeting minutes, and reports, responds to inquiries, schedules appointments, maintains files, arranges meetings and amenities, screens calls, and provides general administrative assistance. This role also overseas Business Registry operations by processing business registrations and certifications, ensuring accuracy and compliance, and assisting applicants throughout the registration process.

Location of Work

Mistissini

Status

Permanent Full-time

Closing Date

September 18, 2026

Core Functions

The Administrative Agent is responsible for managing the reception desk and providing comprehensive administrative support to the Department of Commerce and Industry. More specifically, the incumbent assists in preparing correspondences, meeting minutes, and reports, responds to inquiries, schedules appointments, maintains files, arranges meetings and amenities, screens calls, and provides general administrative assistance. This role also overseas Business Registry operations by processing business registrations and certifications, ensuring accuracy and compliance, and assisting applicants throughout the registration process.

Functional Responsibilities

• Manage the reception desk and help visitors and callers in a courteous and professional manner.
• Prepare correspondences and meeting minutes, ensuring accurate documentation of discussions.
• Respond to inquiries from department staff and external stakeholders in a timely manner.
• Schedule appointments and arrange meetings for department personnel.
• Make travel reservations for department staff.
• Maintain organized filing systems and ensure documents are readily accessible.
• Manage the receiving and processing of invoices and coordinate with employees, suppliers, and the department’s financial officer.
• Ensure all registrations are complete and have the required documentation.
• Support the entire department by providing administrative assistance to team members and coordinating departmental initiatives.
• Assist with the preparation of department reports.
• Provide help in reception duties by screening, directing, and answering calls.

Administrative Responsibilities

• Maintain adequate inventory of office supplies and ensure proper file management of documents for efficient retrieval.
• Provide advice and assist team members and partners in preparing various reports and documents.
• Work with Business Registry applicants to provide advice and steer them through the registration requirements.
• Maintain the Business Registry database, including the opportunities section of the registry.

Reporting Responsibilities

• Collaborate with the department direction and management in the preparation of monthly, quarterly and annual reports as required.

Other Responsibilities

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Qualifications

Education and Certification:

• High School Diploma
• Certificate in Office Administration (preferred)

Experience

• One year or less of relevant experience in a related field.

Languages

• Fluency in English and verbal Cree .
• Fluency in French is an asset

Knowledge And Abilities

• Customer-focused and service-oriented.
• Proven ability to communicate effectively.
• Proven ability to be discreet and maintain confidentiality.
• Strong writing, organizational, and interpersonal skills.
• Demonstrated attention to detail and accuracy.
• Proven time management skills and ability to respect deadlines.
• Proficiency in Microsoft Office products.

Additional Requirements

• Typical office setting where there are no unusual physical demands.
• Willingness to travel occasionally.

The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.