Collaboration & Documentation Systems Administrator

High Tech Genesis Inc.; Montreal (administrative region); On-site; CAD 90,000 - 120,000; Full time

Job summary

High Tech Genesis Inc. is seeking a Collaboration & Documentation Systems Administrator to manage enterprise collaboration and documentation platforms.

You will ensure systems are secure, scalable, well-governed, and aligned with business processes to support efficient collaboration and lifecycle management. You will administer Jira, Confluence, SharePoint, and e-signature/document management solutions, configure workflows, permissions, and schemas, and collaborate with stakeholders to implement

Qualifications

• 5+ years of experience administering SaaS collaboration and documentation platforms.
• Hands-on experience with Jira workflows, approvals, and automation.
• Strong knowledge of access controls, security, and permission management.
• Experience developing governance frameworks and documentation standards.
• Excellent problem-solving, communication, and stakeholder management skills.

Responsibilities

• Administer and maintain collaboration and documentation platforms, including Jira, Confluence, SharePoint, and e-signature/document management solutions.
• Configure and optimize workflows, permissions, schemas, and system settings to support cross-functional teams.
• Establish and maintain governance standards, documentation structures, taxonomy, and metadata.
• Manage user access, security, and permission models to ensure compliance and data protection.
• Improve platform performance, usability, and long-term scalability.
• Support documentation lifecycle management, ensuring content remains organized, traceable, and compliant.
• Collaborate with business stakeholders to implement process improvements and platform enhancements.

Skills

Problem-solving

Communication

Stakeholder management

Tools

Atlassian Jira

Confluence

SharePoint

DocuSign

Adobe Sign

Job description

Overview

We are seeking a Collaboration & Documentation Systems Administrator to manage and optimize enterprise collaboration and documentation platforms. This role is responsible for ensuring systems are secure, scalable, well-governed, and aligned with business processes to support efficient collaboration and document lifecycle management.

Key Responsibilities

• Administer and maintain collaboration and documentation platforms, including Jira, Confluence, SharePoint, and e-signature/document management solutions.




• Configure and optimize workflows, permissions, schemas, and system settings to support cross-functional teams.




• Establish and maintain governance standards, documentation structures, taxonomy, and metadata.




• Manage user access, security, and permission models to ensure compliance and data protection.




• Improve platform performance, usability, and long-term scalability.




• Support documentation lifecycle management, ensuring content remains organized, traceable, and compliant.




• Collaborate with business stakeholders to implement process improvements and platform enhancements.

• 5+ years of experience administering SaaS collaboration and documentation platforms.




• Strong hands-on experience with Atlassian Jira, Confluence, SharePoint, DocuSign, and/or Adobe Sign.




• Experience designing and managing Jira workflows, custom approvals, and automation.




• Strong understanding of access controls, security, and permission management.




• Experience developing governance frameworks and documentation standards.




• Excellent problem-solving, communication, and stakeholder management skills.




• Self-driven, organized, and results-oriented with the ability to manage enterprise platforms independently.