Co-op student - Facilities Maintenance

City of Mississauga; Mississauga; Hybrid; CAD 28,000 - 34,000; Part time

Benefits offered by this job

Hybrid workplace

Job summary

The City of Mississauga is seeking a co-op student to support the Facilities Maintenance team by improving its SharePoint environment. You will focus on site navigation, content organization, document management, and access to information, including Power BI reports and dashboards.

This role involves assisting with asset audits, CMMS data validation, reporting, SOPs, and collaborating with team members to deliver practical improvements while gaining hands-on experience in information management

Qualifications

• Enrolled in a recognized university/college co-op program.
• Eligible to complete a work term during the specified period.
• Must be legally eligible to work in Canada.

Responsibilities

• Improve and maintain the Facilities Maintenance SharePoint site with intuitive navigation.
• Create and update SharePoint pages, libraries, lists, and content per standards.
• Review and reorganize files; identify outdated or duplicate content and suggest improvements.
• Embed Power BI reports/dashboards in SharePoint for easy access to info.
• Gather user feedback and document business requirements for improvements.
• Validate CMMS data and update asset/maintenance records as needed.
• Support reports, dashboards, SOPs, templates, and process docs.
• Conduct asset audits and reconcile CMMS discrepancies.
• Perform other duties to support Facilities Maintenance.

Skills

SharePoint navigation

Power BI

Data analysis

Microsoft 365

Documentation

End-user experience

Written communication

Team collaboration

Independent work

Education

Co-op program enrollment

Tools

SharePoint

Power BI

CMMS

Job description

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Co-op student - Facilities Maintenance

Req ID:28683
Vacancy Type:Temporary
Contract Duration: January - April, 2027
Number of Positions:1
Closing Date:10/23/2026

To be considered for this competition, applicants must be enrolled in a recognized post-secondary co-op program and be eligible to complete a Work Term during the specified period. Applicants must be legally eligible to work in Canada. Proof of enrolment in a related program must be uploaded when completing the application.

Job Summary

Supports the Facilities Maintenance team by leading day-to-day improvements to its SharePoint environment. The role focuses on improving site navigation, content organization, document management, and access to information, including Power BI reports and dashboards. The position may also support other Facilities Maintenance activities, such as physical asset audits and inspections, CMMS database cleanup and validation, reporting, and standard operating procedures.

Duties and Responsibilities

• Improve and maintain the Facilities Maintenance SharePoint site, with emphasis on intuitive navigation, logical information architecture, usability, searchability, and consistent page design.
• Create and update SharePoint pages, document libraries, lists, folders, metadata, views, links, permissions-related content requests, and other site content in accordance with established standards.
• Review, reorganize, and maintain files and folders; identify outdated, duplicate, or misplaced content; and recommend practical improvements to document management.
• Embed and organize Power BI reports and dashboards in SharePoint so operational and performance information is easy to find and use.
• Gather user feedback, document business requirements, and implement practical improvements that increase SharePoint adoption and effectiveness.
• May need to validate and update asset, equipment, location, and maintenance data in the CMMS, correcting incomplete, duplicate, outdated, or inconsistent records.
• Support reports, dashboards, standard operating procedures, work instructions, templates, and other process documentation.
• Conduct physical asset audits and cycle counts, compare findings with CMMS records, and reconcile identified discrepancies.
• Perform other related duties in support of the Facilities Maintenance team as assigned.

Skills and Qualifications

• Currently enrolled in a university or college program related to information management, business technology, data analytics, asset management, engineering, facilities management, public administration, or a related field.
• Good understanding of SharePoint, Power BI, database management. CMMS applications, maintenance planning, asset management, or data analysis is an asset.
• Strong organizational skills, attention to detail, and commitment to data accuracy.
• Ability to research, analyze, validate, and compile information into clear and usable formats.
• Proficiency with Microsoft 365 applications; experience with SharePoint, Power BI, Excel, or similar reporting and collaboration tools is an asset.
• Ability to organize digital information logically and consider the end-user experience when developing pages, libraries, folders, and navigation.
• Strong written communication skills and the ability to assist in preparing reports, procedures, guides, and presentations.
• Strong customer service, interpersonal, and verbal communication skills.
• Ability to work independently, manage assigned tasks, exercise sound judgement, and collaborate effectively as part of a team.

Working Conditions

• Primarily office-based, with regular use of computers and Microsoft 365 applications.
• Periodic field work at City facilities, including site inspections, physical asset verification, and cycle counts.
• May require walking through mechanical, electrical, operational, storage, or other facility areas and light lifting of supplies or identification materials.

Hourly Rate/Salary: 20.64 - 24.53
Hours of Work: 35
Work Location: 950 Burnhamthorpe Rd W
Hybrid Workplace
Organization Unit: CMS/Facilities Maintenance
Department/Division/Section: CMS/Community Services Dept , CMS/Facilities & Property Management , Facilities Maintenance
Non-Union/Union: Non Union

Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting, unless the requirement to repost is expressed differently in a Collective Agreement.
If you are selected for an interview and your proposed transfer or promotion results in a real or perceived conflict of interest in relation to the Employment of Relatives Corporate Policy and Procedure, you must notify the Human Resources Representative as soon as possible.
If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.

The City of Mississauga may use artificial intelligence (AI) technology in sourcing and/or screening candidates for some positions; however, it is not used in selecting final candidates

Candidates are expected to complete interviews independently to ensure an equitable assessment. The use of AI-generated responses, AI assistants, transcription tools, or third-party coaching technologies during interviews is prohibited, unless supported by an approved accommodation and may result in disqualification from the recruitment process.

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [e-mail] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .