Clinical Services Executive Assistant (Cross-Site)

Southwesthealthline; Listowel, Wingham; Sur place; CAD 47 000 - 55 000; Plein temps

Résumé du poste

The Listowel Wingham Hospitals Alliance in Ontario seeks an Executive Assistant to Clinical Services (Cross-site) to provide high-level administrative support to the VP, Clinical Services/Chief Nursing Executive and the Clinical Leadership Team.

The role requires exceptional organization, judgement, discretion and initiative to coordinate complex priorities and support clinical leadership across LWHA. Strong calendar, meeting coordination and communications skills are essential.

Qualifications

• Office Administration/Medical Administration Diploma (2 years) or undergraduate degree in Business or Commerce preferred.
• Advanced courses or training in word processing, spreadsheet and graphic software packages preferred.
• 5 years’ experience in a senior assistant role, or related and progressive experience in a demanding, highly computerized office environment.
• Experience in health care/hospital an asset.
• Proficient in word processing, excel spreadsheets, e-mail and graphic software packages an asset.
• Experience with Microsoft 365 technology as an asset.
• Experience in Cerner an asset.
• Minimal physical effort.
• High degree of mental effort and analysis.

Responsabilités

• Provides administrative support to the VP, Clinical Services/CNE, clinical leadership team, clinical teams, quality teams and sub-committees.
• Assists the VP, Clinical/CNE and Clinical Leadership Team in meeting coordination, tracking decisions, commitments and follow up. Building agendas, taking, updating, and circulating minutes, and assists in monitoring clinical committee activities.
• Assists the VP, Clinical/CNE with managing calendar and priority management, communication via email and telephone; composes and prepares presentations and correspondence.
• Interacts on a professional basis with a variety of internal and external contacts on behalf of the VP,/CNE and Clinical Leadership Team.
• Assists in coordinating activities related to Board/Administrative special projects/events.
• Provide administrative office support: meeting room reservations, catering requests, photocopying/fax machine, videoconferencing, teleconferencing, travel accommodations, processes expense reports and ordering supplies as required.
• OMNI administrator, Attendance on committees, as needed
• Travel to neighboring hospitals and outside agencies may be required from time to time
• Lead, support or participate in key activities or action plans as identified on applicable Operational Plans
• Active member of applicable team/unit/department meetings and huddles
• Works closely with the VP, Clinical/CNE to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Connaissances

Senior assistant

Office administration

Medical administration

Formation

2-year diploma in office/medical admin

Outils

Cerner

Microsoft 365

Excel

Word processing

Graphic software

Description du poste

The Listowel Wingham Hospitals Alliance in Ontario seeks an Executive Assistant to Clinical Services (Cross-site) to provide high-level administrative support to the VP, Clinical Services/Chief Nursing Executive and the Clinical Leadership Team.

The role requires exceptional organization, judgement, discretion and initiative to coordinate complex priorities and support clinical leadership across LWHA. Strong calendar, meeting coordination and communications skills are essential.