Clinical Secretary 7

Grand River Hospital; Kitchener; On-site; CAD 41,000 - 45,000; Part time

Job summary

Waterloo Regional Health Network (WRHN) invites applications for a Clinical Secretary 7 on a temporary part-time basis until March 2027. The position is based at WRHN Midtown, KW Campus, with 12-hour shifts including DL and NL, and weekends.

The role involves reception, patient registration, booking clinic appointments, transcribing doctors' orders, and data entry, supporting unit operations and maintaining a safe environment for patients, staff, and visitors.

Qualifications

• Post-secondary medical secretarial or health office administration diploma or equivalent combination of education and experience required.
• Medical terminology
• Previous ward clerk or related office environment experience, including registration skills
• Ability to transcribe doctor’s orders
• Demonstrated knowledge of MS Office software
• Effective communication & organization skills
• Good attendance record

Responsibilities

• Provide clinical secretarial support for the patient care unit, including reception, patient registration, and booking clinic appointments.
• Transcribe doctors' orders and enter patient data accurately.
• Coordinate unit activities to ensure smooth, efficient operation and safe environment for patients, staff and visitors.
• Manage receipt and organization of office supplies.

Skills

Medical terminology

Effective communication

Organization skills

Transcribe orders

Attendance record

Education

Post-secondary medical secretarial or health office administration diploma or equivalent

Tools

MS Office

Job description

Welcome to health care that soars above. Welcome to WRHN.

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Position Vacancy: Childbirth

Position: Clinical Secretary 7 - Temporary Part Time - until approximately March 2027 -

Posting Period: September 29, 2026 - October 4, 2026

Hours of Work: 12H, DL, NL, WEEKENDS

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

Clinical secretarial duties of the patient care unit including reception duties, patient registration, booking clinic appointments, transcribing doctor’s orders, patient data entry, and receipt and organization of office supplies. Assists in coordinating activities in the unit to ensure smooth and efficient unit function. Contributes to ensuring there is a safe environment for patients, staff and visitors

Position Requirements:

• Post-secondary medical secretarial or health office administration diploma or equivalent combination of education and experience required
• Medical terminology
• Previous ward clerk or related office environment experience, including registration skills
• Ability to transcribe doctor’s orders
• Demonstrated knowledge of MS Office software
• Effective communication & organization skills
• Good attendance record

Salary

CAD 30.46-32.70

Close Date

10/04/2026

Post Date

09/29/2026

Location

CA:ON:Kitchener

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.