Clinical Secretary 6

Grand River Hospital; Kitchener; On-site; CAD 30,000 - 39,000; Part time

Job summary

Waterloo Regional Health Network (WRHN) currently seeks a Clinical Secretary 6 for the Renal Clinic at WRHN Midtown on a temporary part-time basis until June 2027. Duties include clerical tasks on the patient care unit, transcription of doctors’ orders, and support for the Transplant Coordinator, with emphasis on computer software use.

Requirements include a post-secondary Medical Secretarial or Health Office Administration diploma, medical terminology, and prior medical office clerical

Qualifications

• Post-secondary Medical Secretarial or Health Office Administration diploma or equivalent combination of education and experience required.
• Medical terminology required.
• Previous clerical experience in a medical office environment required.
• Ability to transcribe doctors’ orders.
• Basic skill level in Microsoft Word, Excel, electronic mail required.
• Familiarity with Cerner applications for registration and scheduling as well as Renal Insight is preferred.
• Self-directed.
• Good attendance record.

Responsibilities

• Clerical functions of the patient care unit: reception duties, transcribing doctors’ orders, basic entry and retrieval and ordering of supplies.
• Support for Transplant Coordinator: collecting test info, calling Medical offices, faxing, prepare transplant packages, review referral packages.
• Strong emphasis on working with computer software as per unit requirements.
• Contributes to ensuring a safe environment for patients, staff and visitors.

Skills

Medical terminology

Transcribe doctors’ orders

Self-directed

Good attendance record

Education

Post-secondary Medical Secretarial or Health Office Administration diploma or equivalent combination of education and experience required

Tools

Microsoft Word

Excel

Email

Cerner

Renal Insight

Job description

Welcome to health care that soars above. Welcome to WRHN.

Internal candidates should apply through our intranet site (Lotus Link). Check the staff perks and benefits page on Lotus Link for more information.

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PLEASE NOTE: If you have registered on the job board for WRHN @ Queen's Blvd you will need to use a different email address when registering at WRHN @ Midtown & @ Chicopee.

Work Type: Temporary Part-Time Approx. until June 2027

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

Position Vacancy: Renal Clinic

Position: Clinical Secretary 6 (UNIFOR Clerical)

Posting Period: August 12 2026 - August 19 2026

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond. WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care. At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary :

Clerical functions of the patient care unit: including, but not limited to reception duties, transcribing doctors’ orders, basic entry and retrieval and ordering of supplies. Support for Transplant Coordinator: including but not limited to: collecting test info, calling Medical offices, faxing, prepare transplant packages, review referral packages. A strong emphasis on working with computer software as per unit requirements. Contributes to ensuring there is a safe environment for patients, staff and visitors

Position Requirements:

• Post-secondary Medical Secretarial or Health Office Administration diploma or equivalent combination of education and experience required
• Medical terminology required
• Previous clerical experience in a medical office environment required
• Ability to transcribe doctors’ orders
• Basic skill level in Microsoft Word, Excel, electronic mail required.
• Familiarity with Cerner applications for registration and scheduling as well as Renal Insight is preferred
• Self-directed
• Good attendance record

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.

WRHN does not use artificial intelligence (AI) to screen, assess, or make hiring decisions regarding applicants during our recruitment and selection process.