Clinical Research Program Manager

IWK Health; Halifax; On-site; CAD 39,897,000 - 51,553,000; Full time

Job summary

IWK Health in Halifax seeks a Clinical Research Program Manager to provide full operational, regulatory, and personnel oversight of the research program within pediatric Endocrinology and Neurology. You will supervise a multidisciplinary team, manage study budgets, and ensure ICH-GCP, TCPS 2, and Health Canada compliance across pediatric studies.

You will recruit and hire research staff, oversee day-to-day workflow, and coordinate with sponsors and CROs to support current and future

Qualifications

• Post-secondary education in science or health field required.
• Advanced degree an asset.

Responsibilities

• Provide operational oversight of multi-site research protocols and coordinate with external sites.
• Lead ethics board applications, amendments and renewals across multi-site studies.
• Develop and negotiate study budgets, staffing allocations, and overhead; monitor spending and variances.
• Serve as primary contact for sponsors, CROs, and labs on operations, budgets, and logistics.
• Build relationships with external collaborators, industry sponsors and academic partners.

Skills

Leadership

Project management

Regulatory knowledge

Communication

Team supervision

Pediatric research

Clinical research

ICH-GCP

Education

Post-secondary education in science or health field

Advanced degree an asset

Job description

Company: IWK Health

Req ID: 226996

Department/Program: Endocrinology Research, Research Services

Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s)

Start Date: 15-Oct-26

Union Status: Research, Management/Non Union Bargaining Unit

Compensation: $28.9615 - $37.4227 /hour

Closing Date: 28-Sep-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the study Principal Investigators, the Clinical Research Program Manager holds full operational, regulatory, and personnel oversight of the research program across the pediatric Endocrinology and Neurology departments. This role leads a multidisciplinary research team, manages study budgets and sponsor relationships, and ensures regulatory and scientific integrity across all pediatric studies within the program.

• Provide operational oversight of multi-site research protocols, including coordination across external study sites and serving as the primary liaison for site-level communication and issue resolution
• Lead development and submission of research ethics board applications, amendments and renewals, including navigating institutional systems (e.g., ROMEO) for multi-site ethics changes
• Develop, prepare, and negotiate study budgets from initial costing through sponsor sign-off, including per-patient costs, staffing allocations, and overhead; monitor spending and flag variances or reforecasting needs to PIs and sponsors
• Serve as the primary point of contact for sponsors, contract research organizations (CROs), and central/reference labs on operational, budgetary, and logistical matters, including negotiation of trial agreements and lab service agreements
• Build and maintain working relationships with external collaborators, industry sponsors, and academic partners to support current and future study opportunities
• Lead recruitment, hiring, and onboarding of research staff (e.g., Research Assistants, Research Nurses, Lab Assistants), including drafting job postings, coordinating direct-hire processes, and managing FTE and staffing justifications
• Supervise, train, and mentor junior research assistants and support staff on study procedures, SOPs, and regulatory requirements; review and provide feedback on staff performance
• Oversee day-to-day workflow and task delegation across the research team to ensure study milestones and deadlines are met
• Oversee AE/SAE reporting processes, regulatory document management, and quality assurance of data collection, case report forms (CRFs), and source documents across the study portfolio, ensuring team-wide adherence to ICH-GCP, TCPS 2, and Health Canada Division 5 requirements
• Lead or contribute to scientific writing, systematic reviews, meta-analyses, manuscript preparation, and grant application development, including plain-language interpretation of statistical and clinical findings for internal, sponsor, and public-facing materials

Hours of Work

8 am - 4 pm, Monday to Friday

37.5 hours weekly

Your Qualifications

• Post-secondary education in science or health field required (advanced degree an asset)
• 5+ years of progressive experience in clinical research, with demonstrated experience in research team leadership, supervision, project/program management, or increasing operational responsibility
• Clinical procedures experience including Tanner staging, Bioelectrical Impedance Analysis required
• Demonstrated experience developing, negotiating, and managing study budgets, contracts, and sponsor/vendor agreements
• Experience with IWK research ethics board submissions and multi-site amendments (e.g., ROMEO); prior clinical research coordination experience an asset
• Prior experience with large-scale, multi-site studies
• Knowledge and experience of endocrine/neurology studies including MIREC, TrialNet, or CAN-DRE an asset
• Demonstrated experience in pediatric clinical research required, including working directly with pediatric participants and families
• Current CPR, Health Canada Division 5, TCPS 2, and ICH-GCP certifications required
• Excellent oral and written communication skills, including scientific/technical and grant writing
• Strong organizational and delegation skills; ability to lead a team and work independently with minimal supervision

Thank you for your interest in IWK Health.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.