Clinic Assistant-Renal- Temporary Part Time

Sault Area Hospital; Sault Ste. Marie; On-site; CAD 25,000 - 39,000; Full time

Job summary

Sault Area Hospital is seeking a Clinic Assistant to provide clerical support for a program, assist administration, and serve as the first contact for patients and visitors. You will manage daily routines including scheduling, chart preparation and data entry.

The role involves reception duties, basic bookkeeping, document distribution and supplies management in a fast-paced healthcare setting. A health administration diploma is required, with MS Office and hospital software experience preferred.

Qualifications

• Diploma in Office Administration or Health Office Administration certificate or equivalent required.
• Experience in a health-care environment is preferred.
• Familiarity with Meditech and hospital software is an asset.

Responsibilities

• Key in, edit and proofread correspondence, reports, invoices and forms.
• Receive and forward inquiries and provide general information to clients.
• Schedule patients for consults and follow-ups.
• Prepare patient charts for appointments.
• Photocopy and collate documents for distribution and filing.
• Maintain filing and database systems; manage mail and supplies.
• Open, sort and route mail; send and receive electronic messages.
• Perform routine bookkeeping tasks and data entry.
• Process and verify documents and receipts.
• Receive and direct employees, patients and visitors.
• Transcription of orders as required.
• Assist with staffing/scheduling and communicate concerns to management.
• Register patients according to policy as required.

Skills

MS Office

Medical terminology

Customer service

Interpersonal skills

Telephone skills

Data entry

Clerical accuracy

Education

Diploma in Office Administration, Health Office Administration Certificate or equivalent

Tools

Meditech

Community Wide Scheduling

ADT

ADM

PHA

Xerox

Job description

The Clinic Assistant provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily routines include: scheduling of patients, preparation of charts, data entry, billing functions, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special assignments may occur.

Duties

• Key in, edit and proof-read correspondence, reports, statements, invoices, forms and other documents, using word processing software and computers.
• Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the public.
• Schedule patients for consults and follow up appointments.
• Prepare patient charts for appointments.
• Photocopy and collate documents for distribution, mailing and filing.
• Maintain and update manual or computerized filing, inventory, mailing and database systems.
• Open, sort and route incoming mail, manually or electronically.
• Send and receive messages using facsimile machines or electronic mail.
• Perform routine bookkeeping tasks
• Sort, process and verify applications, receipts, expenditures, forms and other documents.
• Receive and direct employees, patients and visitors.
• Transcription of orders as required.
• Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager/Supervisor.
• Register patients according to policy as required.
• Other duties as assigned.

Qualifications

• Diploma in Office Administration, Health Office Administration Certificate or equivalent education and/or experience, preferably in a health care environment.

Experience

• Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Visio.
• Knowledge of medical terminology.
• Customer service, interpersonal and telephone skills.

Ability

• Ability to work effectively and efficiently as a team member in a fast paced environment in stressful situations.
• Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
• Ability to organize time effectively to perform the duties of the position.
• Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
• Ability to read, write and communicate to perform the duties of the position.
• Proficiency and accuracy in clerical tasks including data entry, keyboarding, filing systems, documentation etc.
• Proficiency in using telephone systems, data projectors, laptop computers, video and phone conference equipment.
• Knowledge of hospital software applications such as Meditech, Community Wide Scheduling, ADT, ADM and PHA, and Xerox.
• Behaviour consistent with Hospital Mission, ICCARE Values and Standards of Performance.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may by assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Individuals will be selected on the basis of their ability, experience and qualifications as identified in the resume which they have attached to the posting application form. The Hospital reserves the right to conduct a formal interview and/or testing where required.

Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Reason for Job Posting: Existing Vacancy