Clinic Administrative Assistant - Full Time

RPIA; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading financial solutions firm is seeking a full-time Administrative Associate for their Administration & Solutions team in Ontario. This role involves managing expenses, coordinating travel, and supporting logistics for client meetings. The ideal candidate will have experience in a similar administrative role, particularly in a fast-paced environment, and possess strong skills in Concur and MS Office. Exceptional benefits and a commitment to diversity and community engagement are part of the workplace culture.

Benefits

Exceptional single and family benefits package

Health, dental, and vision insurance

Health Care Spending and Wellness credits

Leadership Skills training program

Community outreach and engagement opportunities

Qualifications

• 3-5 years of experience in a related administrative role.
• Experience supporting executive level management and high-net-worth clients.
• Expertise in Concur, MS Office (especially Outlook, Excel), SharePoint, and Teams required.

Responsibilities

• Manage expenses and prepare reports for approval and payment.
• Coordinate travel arrangements including international travel.
• Support logistics for meetings and client events.

Skills

Resourcefulness

Coordination

Communication

Client Support

Education

Bachelor’s degree in business management or related field

Tools

Concur

MS Office

SharePoint

Teams

Job description

We are currently seeking a full-time permanent Administrative Associate to join our Administration & Solutions team. The duties and responsibilities of the Administrative Associate include but are not limited to : Expense Management : Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, and RSVPs for special events. Client Support : Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required. Organizes, copies and maintains administrative files, correspondence and other records / materials as required. Acts as an alternate resource / backup for the other Administrative Assistants. Ad Hoc Project Support : Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates and ensuring team is assigned to attend / call-in, assisting with contact record data optimization for CRM, etc. Acts as a culture carrier, monitoring adherence to policies and escalating as required. Someone who is resourceful and will do the research needed to provide reliable support to executives. 3-5 years of experience in a related administrative role ~ Bachelor’s degree in business management or related field ~ Experience supporting executive level management and high-net-worth clients ~ Expertise in Concur, MS Office, especially Outlook, Excel, SharePoint and Teams is required ~ A valid driver’s license is required Position Type : Full-Time Permanent Exceptional single and family benefits package that includes health, dental and vision insurance plus additional Health Care Spending and Wellness credits. Internally curated Leadership Skills training program Community outreach and engagement opportunities organized through our volunteer-led committees. We believe in the power of diversity of thought, and we aspire to have an inclusive workplace that mirrors the fabric of our community. We strongly encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Our culture is defined by our five core values : excellence, partnership, transparency, integrity, and community. With over 100 employees and approximately $16 billion under management for a broad investor base of institutions and private clients, we proudly remain privately owned by employees who invest alongside our clients.

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