Client Team - Administrator

Orbis Investments; Burnaby; Hybrid; CAD 63,000 - 83,000; Full time

Job summary

A leading investment management firm is seeking a highly organized administrative assistant to support its Client Team in Burnaby. This role requires strong communication skills and the ability to manage competing priorities in a dynamic environment. Ideal candidates will be proactive and possess a commitment to continuous improvement.

Benefits

Continuous learning opportunities

Flexible work environment

Philanthropic initiatives

Qualifications

• Minimum 10 years’ experience in a fast-paced business environment.
• 5 years supporting senior executives with calendar management.
• Proficient in Microsoft Office; experience with Jira, Confluence, and Workday is an asset.

Responsibilities

• Manage calendars and logistics for meetings.
• General administrative support including expense claims.
• Coordinate recruitment processes and event management.

Skills

Organization

Communication

Problem Solving

Tools

Microsoft Office

Jira

Confluence

Workday

Job description

1 day ago Be among the first 25 applicants

Direct message the job poster from Orbis Investments

Office Administration and Recruitment at Orbis Investments, Vancouver

We are seeking a highly organized and proactive administrative assistant to provide critical support to the Client Team at Orbis. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys building strong relationships across global teams, and can enhance administrative processes to drive efficiency.

The ideal candidate will be independent, resourceful, and able to manage multiple priorities while maintaining the highest standards. Strong judgement, initiative, and accountability will be key to unlocking opportunities to deepen your impact within the team.

What will your responsibilities be?

Your responsibilities may include a range of the following:

• Calendar and logistics management – Scheduling internal and external meetings, managing diaries and ensuring smooth coordination.
• General administrative support – Processing expense claims, supporting broader Client Team deliverables, and providing occasional admin support to cover for absences in the broader Client administrative team
• Content management – Managing the process around content deliverables, including uploading slides and documents to centralized locations.
• Event and project coordination – Organizing client team-related events, team initiatives, offsites, and social activities, as well as supporting ad-hoc projects.
• Travel management – Coordinating travel arrangements.
• Recruitment administration – Managing job postings, screening applications, scheduling interviews, and supporting new hire onboarding.

About you:

To excel in this role, you should:

• Be a self-starter with high standards, resilience, and a commitment to continuous improvement.
• Be highly organized, proactive and able to anticipate needs and solve problems.
• Have strong communication and interpersonal skills.
• Demonstrate attention to detail and a thorough approach to tasks.
• Be adaptable and able to switch between routine administrative tasks and more complex projects.
• Maintain a positive, “can do” attitude.
• Be comfortable working with a diverse range of people across the organization.

Your qualifications and experience:

• Minimum 10 years’ experienceworking in a fast-paced business environment and ideally 5 years of experience supporting senior executives and leaders.
• Comprehensive calendar management experience, supporting complex scheduling needs across time zones, including internal and external meetings, travel itineraries, and the seamless organization of events and offsites.
• Proficient in Microsoft Office (Outlook, PowerPoint, Excel). Experience with Jira, Confluence, and Workday would be an asset.

Why Orbis?

• Culture. We are committed to our Core Values. We encourage intellectual curiosity and individualism as well as collaboration across different areas of the business. We seek to hear our people’s voices – whether quiet or loud. Sharing ideas and challenging the status quo are commonplace.
• Autonomy. While guidance and support are provided, team members own their work and projects.
• Growth opportunities. We support our people in continuous learning and development.
• Agile environment. We are committed to providing our people with a work environment where they can balance their successful career with the needs of their team, our clients and other personal commitments and interests outside of work. This is a hybrid role, with the expectation of coming into the office 3 days per week.
• Philanthropy. Our people can contribute to society in a unique and personal way, through various philanthropy opportunities and programmes.

What We Offer

The annual base salary for this position will be between $63,000 and $83,000 per year excluding benefits. The total compensation package also includes a discretionary bonus.

Instructions for application

To complete your application, please submit your resume and transcripts (all post-secondary to this point; unofficial are accepted).

The team

The Client Team has more than 90 people in it, across 6 global locations. We are responsible for building and servicing our retail and institutional client base. In order to earn clients’ trust and confidence, team members are required to develop in-depth knowledge about various parts of the Orbis business, be in a position to educate clients about our firm, and to communicate with clients in detail. We are committed to delivering world-class alpha and servicing for our clients.

The company

We are a global firm with offices across eight countries, over 400 employees and more than $30 billion in assets under management. But those numbers don't define Orbis. It's our values, how we do things day-by-day, and how we add value for our clients that define us.

Our investment philosophy is fundamental, long-term and contrarian. As contrarian investors, we aim to take a different perspective, and this filters into everything we do. To invest differently, you need to think differently. This is encouraged by having teams of people with different backgrounds, experiences and ways of thinking.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

• Industries

  Investment Management

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