Client Operations Coordinator - Legal

Aird and Berlis LLP; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent law firm in Toronto seeks a Client Operations Coordinator with law firm experience. The ideal candidate should have strong communication and organizational skills. Responsibilities include conflict checking, compliance reviewing, and client management tasks. Opportunities for growth and training are offered within a supportive environment.

Benefits

Opportunities for growth and development

Competitive compensation and benefits

Family-like firm culture

Community involvement opportunities

Wellness programs

Qualifications

• Minimum of 1 year experience in a related role.
• Experience in a legal or professional services setting preferred.
• Administrative background in patent, accounting, or billing functions is an asset.

Responsibilities

• Perform conflict checking and database searches for new clients.
• Review engagement letters for compliance with policies.
• Open new client matters ensuring compliance with firm and Law Society requirements.

Skills

Communication

Attention to Detail

Interpersonal Skills

Organization

Problem Solving

Tools

Microsoft Suite

Aderant or Elite Accounting Software

Job description

Aird & Berlis LLP is a prominent Canadian law firm located in the heart of Toronto’s financial district, across from Union Station. With more than lawyers and intellectual property professionals, we serve clients across Canada and globally.

What We Believe In :

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things : client service, your career and your life.

What We Are Looking For :

Aird & Berlis LLP is currently seeking a Client Operations Coordinator who has law firm experience. Reporting to the Supervisor of Client Operations, the ideal candidate will have great communication skills, a keen eye for detail and will be able to work well both independently and on a team. Candidates must posses strong work ethic, professionalism, and good judgement.

Responsibilities :

• Conflict checking; responsible for conducting database searches for new clients and matters, prepare and report findings to initiating lawyer / patent agent, send firm wide email twice daily listing all new conflict inquiries
• Review engagement letters for compliance with firm policies
• Open new clients and matters, ensuring firm and Law Society requirements are met
• Cross-training functions within department
• Liaise with patent agents, lawyers and assistants
• Produce the highest quality of work
• Accountable for all work assigned
• Takes initiative
• Confidential

Requirements :

• Minimum of 1 years’ experience as a conflict administrator, legal assistant, or law clerk
• Previous administrative work experience relating to patent, accounting and / or billing functions is an asset
• Experience in a legal or professional services setting is strongly preferred
• Handle time pressure situations and stress of multiple demands

Skills :

• Microsoft suite of applications
• Experience with Aderant or Elite accounting software is preferred
• Ability to problem solve
• Strong interpersonal skills
• Organized
• Detailed

Why You Should Apply :

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.