Client-Engagement Executive Assistant

MAC LLP; Elmira; On-site; CAD 53,000 - 63,000; Full time

Benefits offered by this job

Flexible Summer Fridays

Healthcare benefits

RRSP matching

Vacation + lieu

Free coffee, snacks

Meal allowance

Company events

Onsite gym

Wellness program

Job summary

MAC LLP, a Waterloo Region accounting firm, seeks an Executive Assistant for an 18-month contract based in Elmira. You will support client engagements from start to finish, ensuring smooth delivery and professional communications.

You will review documents, coordinate with clients and CRA, and help manage timelines while collaborating with partners and engagement teams to uphold service quality.

Qualifications

• Post-secondary education in business administration, office administration, accounting, or related field preferred.
• Experience as an Executive Assistant or similar role within professional services preferred.
• Strong attention to detail, proofreading, and document review skills.
• Excellent communication, organizational, and time-management skills.
• Proficiency with Microsoft 365; CaseWare and CCH iFirm are assets.

Responsibilities

• Coordinate administrative aspects of client engagements from initiation through final delivery, including document collection, tracking deliverables, and timelines.
• Prepare, review, and proofread engagement packages, financial statements, tax returns, correspondence, and other client-facing documents.
• Draft and coordinate correspondence with clients, CRA, legal professionals, financial institutions, and third parties.
• Exercise professional judgment to identify issues, elevate concerns, and determine next steps.
• Collaborate with partners, managers, and engagement teams to meet deadlines and client expectations.
• Maintain client records and engagement documentation.
• Contribute to process improvements that enhance efficiency and client service.

Skills

Attention to detail

Proofreading

Communication skills

Organization

Time management

Microsoft 365

CaseWare

CCH iFirm

Education

Post-secondary education in business/office/accounting

Tools

Microsoft 365

CaseWare

CCH iFirm

Job description

MAC LLP, a Waterloo Region accounting firm, seeks an Executive Assistant for an 18-month contract based in Elmira. You will support client engagements from start to finish, ensuring smooth delivery and professional communications.

You will review documents, coordinate with clients and CRA, and help manage timelines while collaborating with partners and engagement teams to uphold service quality.