Executive Assistant

MAC LLP; Elmira; On-site; CAD 53,000 - 63,000; Full time

Benefits offered by this job

Flexible Summer Fridays

Healthcare benefits

RRSP matching

Vacation + lieu

Free coffee, snacks

Meal allowance

Company events

Onsite gym

Wellness program

Job summary

MAC LLP, a Waterloo Region accounting firm, seeks an Executive Assistant for an 18-month contract based in Elmira. You will support client engagements from start to finish, ensuring smooth delivery and professional communications.

You will review documents, coordinate with clients and CRA, and help manage timelines while collaborating with partners and engagement teams to uphold service quality.

Qualifications

• Post-secondary education in business administration, office administration, accounting, or related field preferred.
• Experience as an Executive Assistant or similar role within professional services preferred.
• Strong attention to detail, proofreading, and document review skills.
• Excellent communication, organizational, and time-management skills.
• Proficiency with Microsoft 365; CaseWare and CCH iFirm are assets.

Responsibilities

• Coordinate administrative aspects of client engagements from initiation through final delivery, including document collection, tracking deliverables, and timelines.
• Prepare, review, and proofread engagement packages, financial statements, tax returns, correspondence, and other client-facing documents.
• Draft and coordinate correspondence with clients, CRA, legal professionals, financial institutions, and third parties.
• Exercise professional judgment to identify issues, elevate concerns, and determine next steps.
• Collaborate with partners, managers, and engagement teams to meet deadlines and client expectations.
• Maintain client records and engagement documentation.
• Contribute to process improvements that enhance efficiency and client service.

Skills

Attention to detail

Proofreading

Communication skills

Organization

Time management

Microsoft 365

CaseWare

CCH iFirm

Education

Post-secondary education in business/office/accounting

Tools

Microsoft 365

CaseWare

CCH iFirm

Job description

MAC LLP is a full-service public accounting firm in Waterloo Region that has been in business for over 35 years. We deliver services to a wide range of clients including owner-managed businesses, not-for-profit organizations, charities, social housing, and individuals. We pride ourselves on our ability to do so in a way that is both professional and personable.

Join Our Team

We are excited to welcome a high performing Executive Assistant to our amazing team. Working primarily from our Elmira location, this is an 18-month contract opportunity with the strong possibility of a permanent role. Unlike a traditional Executive Assistant role focused primarily on calendar management, this position plays a key role in the client engagement process. You will act as a trusted partner to our professionals, helping ensure a seamless experience for clients from the beginning to the completion of their engagements.

Key Responsibilities

• Coordinate administrative aspects of client engagements from initiation through final delivery, including document collection, tracking deliverables, and maintaining timelines
• Prepare, review, and proofread engagement packages, financial statements, tax returns, correspondence, and other client-facing documents for accuracy, completeness, and professional presentation
• Draft and coordinate correspondence with clients, the Canada Revenue Agency (CRA), legal professionals, financial institutions, and other third parties
• Exercise professional judgment to identify issues, elevate concerns, and determine appropriate next steps
• Collaborate with partners, managers, and engagement teams to meet deadlines and client expectations
• Maintain client records and engagement documentation
• Contribute to process improvements that enhance efficiency, consistency, and client service

Key Requirements

• Post-secondary education in business administration, office administration, accounting, or a related field preferred
• Experience in an Executive Assistant, Senior Administrative Assistant, or similar role within a public accounting, legal, financial services, or other professional services environment preferred
• Strong attention to detail, proofreading, and document review skills
• Sound judgment, critical thinking, and problem-solving abilities
• Excellent communication, organizational, and time-management skills, with the ability to manage multiple priorities
• Proficiency with Microsoft 365; experience with CaseWare and CCH iFirm is an asset

What Makes Someone Successful in This Role?

The ideal candidate is naturally curious, highly organized, and enjoys solving problems. They are comfortable reviewing complex information, asking thoughtful questions, and using professional judgment to ensure work is completed accurately and efficiently. They take ownership of outcomes, anticipate needs, and build strong relationships with both clients and internal team members. If you are looking for a meaningful administrative career where your critical thinking and attention to detail make a direct impact on client service, we would love to hear from you.

What We Offer

• Flexible Summer Fridays (offices are closed)
• Awesome benefits package which includes healthcare and lifestyle spending accounts
• Competitive compensation and RRSP matching
• Vacation + lieu for time worked over standard hours
• Free coffee, tea and snacks
• Catered meals during tax season and a year-round meal allowance
• Loads of fun company events for both staff and their families
• Onsite gym at our Waterloo office with free access for all staff
• An amazing wellness program with wellness challenges, resources, onsite treatments and more

Compensation Range for Role: $53,000-$63,000 annually

MAC LLP is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment process as accessible as possible and provide accommodations as required for candidates with disabilities. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability and we will work with you to meet your needs.