Clerk Typist 2 - Parks Planning and Operations

City-of-New-Westminste; New Westminster; On-site; CAD 30,000 - 41,000; Full time

Job summary

City of New Westminster is seeking a proactive Clerk Typist 2 to join the Parks Administration team. You will provide essential day-to-day administrative support to the Parks Planning and Park Operations divisions, including handling information requests, maintaining records, organizing meetings and events, and coordinating with internal and external stakeholders.

The position requires Grade 12 with office administration courses, strong English and arithmetic skills, and excellent customer

Qualifications

• Grade 12 education with courses in office administration or equivalent.
• Strong knowledge of business English, spelling, arithmetic, and routine correspondence.
• Understanding of municipal policies and practices is helpful.
• Excellent customer service, communication, and problem-solving skills.
• Ability to handle confidential information and work under pressure.
• Ability to organize, prioritize tasks, and work with tact and diplomacy.
• Advanced skills in Microsoft Office Suite (Excel, Word, Outlook, Teams) and Acrobat.
• Experience with Xplor Recreation, Kronos, JD Edwards is preferred.

Responsibilities

• Provide information and assistance to stakeholders.
• Prepare and process confidential materials and maintain records.
• Support meetings and events; plan catering, agendas, and minutes.
• Coordinate public inquiries and respond to requests.
• Manage internal service requests.
• Inventory and order supplies and equipment.
• Clerical tasks including payroll data entry, facility rentals, and card reconciliation.
• Other related duties.

Skills

Customer service

Communication

Problem solving

Education

Grade 12 with office administration courses

Tools

Microsoft Office Suite

Excel

Word

Outlook

Teams

Adobe Acrobat

Xplor Recreation

Kronos

JD Edwards

Job description

As a central hub in the Metro Vancouver area, the City of New Westminster delivers a broad spectrum of urban services to over 92,000 residents. New Westminster is rich in history with a viable and thriving economy and has a population representative of the diversity of the region. The City is staffed by talented and dedicated employees who work together to achieve its strategic vision. We have earned a proud reputation for civic leadership, service delivery, and outstanding employee relations.

We are looking for a proactive and detail-oriented administrative professional to join the Parks Administration team as a Clerk Typist 2. In this key role, you will provide essential day-to-day administrative support to both the Parks Planning and Park Operations divisions including:

• Provide information and assistance to a variety of internal and external stakeholders.
• Prepare and process confidential and non-confidential materials including the ongoing maintenance of records.
• Support meetings and events, e.g. plan catering, create meeting agendas, take meeting minutes, manage invitations and contact lists.
• Coordinate requests and respond to enquiries from the public.
• Manage and process internal service requests.
• Inventory supplies and order replacement stock of supplies and equipment.
• Performing a variety of clerical tasks including payroll data entry, facility rentals and purchase card reconciliation.
• Other related duties.

If you have the following characteristics and qualifications, we want to hear from you!

• You have completion of Grade 12 including or supplemented by courses in office administration plus sound related experience or an equivalent combination of training and experience acceptable to the employer.
• You have sound knowledge of business English, spelling, arithmetic, and good vocabulary for review and preparation routine correspondence.
• You have some knowledge of relevant municipal policies and practices.
• You have excellent customer service, communication, and problem solving skills.
• You have the ability to effectively work under pressure at times and organize and prioritize your work.
• You have the ability to process confidential matters and materials.
• You maintain effective working relationships and exercise tact and diplomacy when interacting with the public and internal staff.
• You have advanced skills in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, Adobe Acrobat, and other systems related to the work.
• You have experience working with the following software systems; Xplor Recreation, Kronos, JD Edwards.
• Ability to pass and maintain a clear Police Information Check.