Clerk (Open Until Filled)

Manitoba Government; The Pas; On-site; CAD 45,000 - 54,000; Full time

Job summary

An established industry player is seeking qualified Clerks to join its clerical team across multiple departments. This role offers an exciting opportunity to engage in diverse tasks, from processing financial documents to providing exceptional customer service. The ideal candidate will thrive in a dynamic environment, ensuring efficient office operations while supporting the community's housing needs. If you are passionate about making a difference and enjoy a collaborative work atmosphere, this position could be your next career step. Join a forward-thinking organization committed to equity and representation in public service.

Qualifications

• Experience in clerical support and administrative tasks.
• Proficiency in Microsoft Office and accounting systems.

Responsibilities

• Process financial and administrative documents for various programs.
• Provide clerical and accounting support to the district office.

Skills

Clerical Support

Accounting Transactions

Customer Service

Microsoft Office

Organizational Skills

Interpersonal Skills

Confidentiality

Education

High School Diploma

Post-secondary Education in Office Administration

Tools

SAP Accounting System

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Department of Families; Department of Consumer Protection and Government Services; Housing, Addictions and Homelessness

The Pas MB

Advertisement Number: 43252

Salary(s): CL3 $45,883.00 - $53,940.00 per year Plus Remoteness Allowance, if applicable.

Closing Date: January 17, 2025

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drive a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities).

Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 6 months.

Manitoba Government is seeking qualified Clerks to join the clerical team in the departments of Families, Consumer Protection and Government Services, and Housing, Addictions, and Homelessness. If you are looking for interesting and challenging work, this is a great opportunity to join our team.

Manitoba Housing provides a wide range of subsidized housing across the province. We partner with other governments, community organizations, and private groups to create and maintain safe and affordable housing where people can thrive. Manitoba Housing offers options for those most in need, addressing housing insecurity and directly managing 11,780 units in 195 communities throughout Manitoba. Our tenants come from diverse backgrounds, varying in age, education, language, mental and physical abilities, religion, ethnicity, gender, and race. We believe all Manitobans should have access to dignified housing and the necessary supports to enjoy a good quality of life and a sense of belonging in their communities.

To be considered for this competition you must submit an application form and resume. See below for further instructions.

Click here to access the application form.

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check with Vulnerable Sector Search
• A Satisfactory Child and Adult Abuse Registry Check may be required

Qualifications:

• Experience providing clerical and administrative support in an office environment.
• Experience with accounting transactions including computerized accounts payable processing and preparing and maintaining financial records.
• Excellent organizational skills and the ability to multi-task within a changing environment.
• Experience providing superior customer service to the public in person and over the phone.
• Experience and proficiency with Microsoft Office (Word, Excel and Outlook).
• Excellent interpersonal skills with the ability to work effectively as part of a team.
• Ability to work independently with minimal supervision.
• Experience working with confidential and sensitive information.

Duties:

Within the department of Families, the Clerk is responsible for the processing of financial and administrative documents pertaining to the various programs within Families Northern Region’s operations. The incumbent is required to understand and follow the policies and procedures of the Government of Manitoba to ensure fiscal and administrative responsibility within the programs and operations of the office. The incumbent also performs switchboard and reception duties as well as maintaining office filing system and other general clerical office duties in support of the region and staff.

Within the department of Consumer Protection & Government Services, the Clerk reports to the District Finance & Administration Officer and is responsible to provide accounting functions, clerical and administration support to District 4 from the district office in The Pas. District 4 includes properties in the vast northern part of the Province from Swan River to Leaf Rapids. The existing roles and responsibilities in the SAP account system are Accounts Payable, Requisitioning, Timekeeping, Program Accounting, Financial Reporting and Receiving in an accurate, timely manner meeting all the Department’s Standards and Policies.

Within the department of Housing, Addictions and Homelessness, the Clerk is responsible for providing day-to-day administrative and general clerical services in order to ensure effective and efficient office operations. The Clerk will utilize established policies and procedures to complete their tasks. Responsibilities include: typing documents, receiving and verifying invoices, processing and monitoring payments and expenditures, collecting money and issuing receipts, verifying that transactions comply with Manitoba Housing policies and procedures, data entry of financial information into spreadsheets, tenant application intake, preparing reports, maintaining filing systems, greeting and assisting visitors, answering phones, directing calls and responding to inquiries.

To be considered for this competition you must submit an application form and resume. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit references or other documentation at a later point if invited for further consideration.

Click here to access the application form.

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, résumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.