Clerk 4

Nova Scotia; Truro; On-site; CAD 55,000 - 61,000; Full time

Job summary

The Nova Scotia Department of Natural Resources is seeking a Clerk 4 to provide broad administrative, financial, and organizational support within the Parks and Outreach Division. You will oversee daily financial and procurement services, prepare invoices, track expenditures, and reconcile invoices to S4HANA to support the Parks Manager in budget forecasting.

Qualifications include five years of clerical/administrative experience, proficiency with MS Office, SAP/S4HANA knowledge, and a valid NS

Qualifications

• Five years of clerical/administrative experience required.
• Proficiency with Microsoft Office Suite, Outlook, and web-based applications.
• Experience processing and tracking purchases and revenue; monthly budget reconciliation.
• Calendar management, data entry, and composing/editing correspondence.
• Strong organizational/time management skills and ability to meet deadlines.
• Ability to handle sensitive information with confidentiality.
• Nova Scotia driver’s license or equivalent.

Responsibilities

• Oversee daily financial and procurement services.
• Prepare invoices for processing and create journal vouchers.
• Track expenditures and reconcile invoices to S4HANA.
• Assist Parks Manager with budget forecasts.
• Receive and reconcile revenue per Cash Handling Policy.
• Provide front line customer service via mail and in person inquiries.
• Use SAP for time-absentee reports and related tasks.
• File management and inventory control; maintain databases.
• Participate in committees and support cross-functional work.
• Ensure petty cash controls and routine financial tasks.

Skills

MS Office

Outlook

Web apps

Purchases

Budget reconciliation

Calendar management

Data entry

Correspondence

Time management

Confidentiality

Team player

Education

Office administration diploma + experience

Tools

S4HANA/SAP

CAMIS

ARIBUS

CIMPL

FileNet

STAR/STOR

Job description

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Closing Date:26-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Nova Scotia is rich in natural resources – including biodiversity, forests, geological resources, provincial parks and the land we manage. The Department of Natural Resources is responsible for the development, management, conservation and protection of forest, mineral, parks and wildlife resources and the administration of the province's Crown land. Together we are working with Nova Scotians to build a better future through sustainable natural resource management as we all benefit from the natural health and wealth of the province.

About Our Opportunity

Under the general direction of the Parks Manager or other designated official, the Clerk 4 provides a broad range of administrative, financial, and organizational support to the Parks Manager and other Department staff within the Parks and Outreach Division.

Primary Accountabilities

As the Clerk 4, you will support various programs administered by the Department of Natural Resources Parks and Outreach Division; oversee daily financial and procurement services; prepare invoices for processing; create journal vouchers; track expenditures and reconcile invoices to S4HANA to assist the Parks Manager in preparing accurate budget forecasts. You will also receive and reconcile revenue ensuring security of such funds as per the Cash Handling Policy.

Other responsibilities include:

• Providing front line customer service including processing incoming and outgoing mail and responding to telephone and in person inquiries;


• Using SAP, entering shift substitutions, verifying entries, entering time-absentee reports for seasonal/casual employees and running reports as required by the Parks Manager;


• File management using the electronic filing systems, ordering office supplies, participation on committees and maintaining various databases;


• Ensuring appropriate control of petty cash funds;


• Maintain inventory using ARIBUS.

Qualifications and Experience

This may be the right opportunity for you if you have five years of related clerical/administrative work experience. An equivalent combination of training and experience may be acceptable. An example of an equivalency would include 1 year office administration diploma and 4 years of clerical/admin experience. In addition, you:

• Are proficient with computer software with proven experience using Microsoft Office Suite, Outlook and web-based applications;


• Have experience with processing and tracking purchases, revenue from counter sales, monthly budget reconciliation;


• Have experience coordinating duties such as calendar management, data entry, and composing and editing correspondence;


• Possess strong organizational and time management skills including accuracy, the ability to work within deadlines, and proven ability to exercise sound judgement and set priorities;


• Are a team player with the ability to work with minimal supervision, possessing strong interpersonal and communication skills;


• Possess the ability to deal with sensitive information and to complete all duties with a high degree of confidentiality;


• Have a valid Nova Scotia driver’s license or equivalent.

While not required, it is considered an asset if you have:

• A working knowledge of the Corporate Financial Management System S4HANA and SAP, CAMIS, ARIBUS; CIMPL, FileNet and STAR/STOR or similar systems;


• Familiarity with the many Department/Government programs, regulations, statutes and procedures related to financial processes;


• Experience in budget forecasting;


• Experience providing quality front end customer service in a fast paced and demanding environment;


• Knowledge and experience with OHS Acts and Regulations;


• Radio Communications experience.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

Must be willing to attend department training in duties related to this position.

This position requires the ability to work as part of a team, to perform in an efficient and effective manner and may be called upon to assist during times of fire emergencies.

Additional Information

This is a term opportunity with an anticipated end date of May 18, 2028.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career


• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies


• Countless career paths

Pay Grade: CL 22

Salary Range: $2,123.03- $2,348.18Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. Where required, candidates must provide proof that they are legally entitled to work in Canada. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail] .