Corporate Services Clerk (Clerk 3)

The Government of Nova Scotia; Halifax; On-site; CAD 84,000 - 94,000; Full time

Benefits offered by this job

Career development

Engaging workplace

Diverse career paths

Job summary

The Government of Nova Scotia is seeking a Corporate Support Services Clerk for the Communities, Culture, Tourism and Heritage department in Halifax. You will provide daily operational support and guidance on procurement, security, facilities, asset management, IT and telecommunications.

The role requires 4 years of related experience, strong communication, analytical skills and knowledge of departmental policies. A team environment is typical, with assessments via tests and interviews.

Qualifications

• Four (4) years of related experience (administrative support, customer/service) or equivalent training and experience.
• Ability to communicate accurately and diplomatically with staff at all levels.
• Sound analytical and decision-making skills; ability to analyze problems and use sound judgement.
• In-depth knowledge of policies and procedures related to procurement, goods, asset management, and IT/telecom support.

Responsibilities

• Acts as the primary departmental contact for assigned corporate services functions.
• Acts as the telecommunications contact for CCTH for routine landline, mobile phone, and related connectivity services.
• Coordinates onboarding/offboarding and ongoing administrative support for software access, purchasing, and travel card administration.
• Monitors on-demand and annual reviews; maintains accurate records for management.
• Processes invoices and financial documents such as journal vouchers and cheque requisitions.

Skills

Communication

Diplomacy

Analytical thinking

Teamwork

Job description

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Department:Communities, Culture, Tourism & Heritage

Location:HALIFAX

Type of Employment:Permanent

Union Status: NSGEU - NSPG

Closing Date:29-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Communities, Culture, Tourism and Heritage (CCTH) supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities. For more information visit: https://www.novascotia.ca/government/communities-culture-tourism-and-heritage

As the Corporate Support Services Clerk, you will provide daily operational support, advice, and guidance to Department of Communities, Culture, Tourism and Heritage (CCTH) staff. This requires in-depth knowledge of policies and procedures as it relates to procurement of goods and services, security, facilities and asset management, information technology and telecommunications .

Primary Accountabilities

• Acts as the primary departmental contact for assigned corporate services functions.
• Acts as the telecommunications contact for CCTH for routine landline, mobile phone, and related connectivity services.
• Coordinates employee onboarding, offboarding and ongoing administrative support related to assigned software access, purchasing and travel card administration, ergonomic assessment requests, technology refresh activities, and departmental inventory and asset records.
• Monitors required on-demand and annual reviews, confirms completion, and maintains accurate records for management follow-up.
• Processes invoices and financial documents such as journal voucher and cheque requisitions.

Qualifications and Experience

This may be the right opportunity for you if you have four (4) years of related experience (such as administrative support, customer/client service experience); an equivalent combination of training and experience may be considered.

As the ideal candidate you have an ability to communicate accurately and effectively using tact and diplomacy in dealing with staff at all levels to address requests for information and assistance. You have sound analytical and decision-making skills, able to analyze problems and use sound judgement.

You have in-depth knowledge of policies and procedures with previous experience as it relates to areas including procurement of goods and asset management. You are comfortable working as part of a team with previous experience in a computer-based environment.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of relevant training and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees .

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• The working conditions require regular phone communication, including interactions with clients who may be difficult or distressed.
• May be required to work overtime on occasion.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.

Pay Grade: CL 18

Salary Range: $1,848.39- $2,068.11Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. Where required, candidates must provide proof that they are legally entitled to work in Canada. We thank all applicants for the interest, however, only those selected for an interview will be contacted.