Clerk 2, NS School Book Bureau

Government of Nova Scotia; Halifax; On-site; CAD 43,000 - 47,000; Full time

Benefits offered by this job

Defined Benefit Pension Plan

Health

Dental

Life Insurance

General illness

Short- and Long-Term Disability

Vacation

Employee and Family Assistance Program

Job summary

The Government of Nova Scotia invites applications for a permanent Clerk 2 position in Burnside, NS. Under supervision, you will receive, store, pick, pack, and ship educational resources for Nova Scotia schools, verify deliveries, and maintain inventory records.

You’ll ensure accurate orders, prepare shipping documents, and support province-wide distributions while upholding safety and confidentiality. Qualifications include 3 years related clerical experience or equivalent, strong

Qualifications

• 3 years related clerical experience or equivalent
• Strong organizational and customer service skills with ability to plan and prioritize work
• Excellent written and verbal communication; handle client dissatisfaction professionally
• Proficient in keyboarding and data entry; comfortable with Microsoft Office and Internet research

Responsibilities

• Pick, pack, and ship educational resources from NSSBB inventory
• Verify ISBN, publication names and quantities; check back orders
• Prepare shipping labels and ensure proper paperwork with shipments
• Set up province-wide distributions based on student/teacher needs; assemble quantities
• Receive inventory from suppliers and verify against purchase orders in SYSPRO
• Maintain warehouse organization and safety; operate forklift as needed
• Input and update inventory in SYSPRO; maintain records and website related to inventory

Skills

Organizational skills

Customer service

Communication skills

Data entry

Attention to detail

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Department: Education & Early Childhood Development

Location: BURNSIDE

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 24-Nov-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Education and Early Childhood Development (EECD) is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in early learning and education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of early learning and public education in the province by supporting student learning in a progressive and responsive policy environment.

About Our Opportunity

Under the general supervision of the Supervisor, Nova Scotia School Book Bureau (NSSBB}, the Stores Clerk assists with receiving and storing of educational resources received from publishers and suppliers, and responsible for picking, packing, and shipping related orders sent through the Book Bureau. Maintains clean warehouse and assists in loading and off-loading freight, verifying and signing for deliveries.

Primary Accountabilities

• Orders for schools are picked from inventory located in numerical bin locations. Verifies ISBN, name of publications and quantities being shipped or on back order. Any discrepancies are thoroughly checked and approved by warehouse supervisor. Packs orders so that customer receives in good order with proper paperwork enclosed. Prepares shipping labels from computer, straps, counts, and numbers cartons.


• Sets up province wide distributions according to detailed instructions which target number of student, teachers, grade level, etc. and various quantities of multiple titles to be assembled and packaged for distribution. Processes orders by picking, packing, labeling, strapping and prepare for shipping.


• Receives inventory from supplier by unloading truck manually or by using forklift depending on the size of the shipment. Unpacks cartons on roller system to count and receive. Checks packing slips/invoices against purchase order before receiving in the computerized system. Looks up stock code numbers in the computer to verify bin locations in preparation for storing inventory in designated bin locations throughout the warehouse using the roller system, forklift, carts, and lifting.


• Determines method of shipping by weight, size and destination. Prepares bill of ladings for trucking companies, loads and wraps boxes on pallets by school board areas. For shipments going by post, track and trace numbers are attached to boxes and paperwork, shipments are weighed and scanned into the Canada Post system using cost centre and general ledger numbers.


• Keeps the warehouse in an orderly fashion from cleaning to rearranging pallets and equipment. Ensures equipment used is maintained in safe operation order by checking forklift batteries and recharging daily as well as reloading carton strapper. Occupational Health and Safety Act and Regulations are adhered to and/or advises warehouse supervisor for action.


• Assign designated bin locations to new resources by tracking and identifying vacant locations, assigning bin location to resource in computerized system, and creating labels to identify physical locations. Unassign designated bin locations for delisting resources by removing label from physical location, recording location, and unassigning bin location in computerized system.


• Performs periodic stock counts and assists with annual stock take.


• Accurately inputting and updating information in Inventory Management System (SYSPRO).


• Maintenance and filing of records.


• Website maintenance related to inventory.

Qualifications And Experience

This may be the right opportunity for you if you have 3 years related clerical experience, or previous administrative experience in an office environment. An equivalent level of education, training and experience will be considered.

You possess strong organizational skills and customer service skills with an ability to plan and prioritize work. You have exceptional communication skills (written and verbal) with an ability to address and manage client dissatisfaction professionally and courteous.

You work well independently or as part of a team, depending on the nature of work involved. You have exceptional organizational skills when following procedures, ability to complete multiple tasks, during times of high work volume work and client inquiries. You have excellent time management skills identifying top priorities and pays direct attention to critical tasks to ensure that deadlines are met.

For this position, your experience and competency in a computerized environment with proficient and accurate keyboarding and data entry skills is required. You will have experience adapting to rapidly evolving technologies and proficient in Microsoft Software products such as Word, Excel, Outlook, PowerPoint and general Internet research.

You must also exercise sound judgement and maintain strict confidentiality.

We may assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

• Defined Benefit Pension Plan


• Health


• Dental


• Life Insurance


• General illness


• Short- and Long-Term Disability


• Vacation


• Employee and Family Assistance Programs

Additional Information

This competition is being leveraged to fill a permanent, Clerk 2 position based in Burnside, Nova Scotia.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career


• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies


• Countless career paths

Pay Grade: CL 13

Salary Range: $1,647.65 - $1,793.47 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. Where required, candidates must provide proof that they are legally entitled to work in Canada. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].