Class 1- Administrative Assistant 1

St. Clement's School; Medicine Hat; On-site; CAD 30,000 - 60,000; Full time

Job summary

An exciting opportunity awaits as an Administrative Assistant I in a dynamic school environment. This role is perfect for a self-starter who thrives in fast-paced settings and is eager to contribute to a healthy work culture. You will be responsible for supporting student services, managing administrative tasks, and creating systems that enhance workflow and communication. If you have a passion for education and the skills to connect with students, staff, and parents, this position offers a chance to make a meaningful impact in the lives of young learners. Join a team dedicated to fostering growth and support within the school community.

Qualifications

• Experience in administrative support and proficiency in various software tools.
• Ability to set up systems for workflow and communication.

Responsibilities

• Perform clerical duties including greeting visitors and managing appointments.
• Support students with complex needs and maintain confidentiality.

Skills

Administrative support experience

PowerSchool

Edsby

Google Suite

Microsoft Office

PASI

Hour Zero

FAME

Office equipment operation

Job description

Medicine Hat Public School Division

In accordance with Article 12 (a) of the Agreement between the Board of Trustees and Canadian Union of Public Employees Local 829, the following information is posted for the attention of clerical staff.

Crescent Heights High School

Temporary Class I Administrative Assistant I

1.0 FTE / 37.5 hours per week

Position to start as soon as possible with end date of June 27, 2025

A unique opportunity exists for an Administrative Assistant I looking for a challenging career move. This position is multi-faceted and often fast-paced as school environments are. We require a self-starter who brings enthusiasm to the student services suite. Preference will be given to those applicants who:

• commit to supporting a healthy work culture
• have previous administrative support experience
• are proficient with:
• PowerSchool (student data / timetabling)
• Edsby (attendance / report cards)
• Google: including Drive, Docs, Sheets, Slides, Classroom, and Forms
• Microsoft Office: including SharePoint, Outlook, Word, Excel, and Teams
• PASI (Alberta Education Provincial Student Information)
• have experience with the following:
• Hour Zero (Occupational Health and Safety)
• FAME (District work order system)
• Photocopier and office equipment
• have a detailed vision for setting up systems for the facility, including workflow patterns, communication flows, and record keeping procedures
• have an ability to work well with students, staff, parents, and outside service providers
• have an interest and an ability to connect with and support students with complex needs, understanding that this role is an opportunity for an additional supportive relationship
• have the ability to multi-task in a busy office environment while maintaining confidentiality when necessary
• perform other related clerical duties such as meeting/greeting/directing people, creating/modifying/preparing letters, maintaining the school webpage, handling professional development requests, booking appointments and interviews, and maintaining access cards and school keys.

If you have any questions about this position, please contact Mike Kukurudza at [e-mail].

Thank you for your interest in this position with Medicine Hat Public School Division.

Only shortlisted candidates will be contacted for an interview.