Chief Electoral Officer

CSU Concordia; Montreal (administrative region); Hybrid; CAD 26,000 - 37,000; Part time

Job summary

CSU Concordia invites applications for an honorarium-based, part-time role as Chief Electoral Officer (CEO) for CSU Elections at Concordia University in Montreal. The position runs for up to two years with possible renewal, and a 40–60 hour per semester time commitment starts Fall 2026.

The CEO will ensure fair conduct of elections and referenda, coordinate with the Elections Commission, and communicate outcomes to stakeholders while maintaining independence and accurate records.

Qualifications

• Eligibility restrictions: must not hold CSU/Concordia positions.
• Knowledge of CSU By-Laws and Standing Regulations.
• Strong public speaking and presentation skills.

Responsibilities

• Oversee the Elections Commission as per CSU policy.
• Coordinate with the appointment committee chair to appoint officers.
• Ensure proper conduct of elections or referenda by providing training to officers.

Skills

Public speaking

Job description

Type of Position:

Honorarium-based contract; Part-time

Hourly Rate:

$23/hour

Term:

Maximum of 2 years with the possibility of renewal

Time Commitment:

40-60 hoursper semester

Location:

Concordia University – Montreal

Start Date:

Fall 2026

Deadline to Apply:

September 4that11:59 pm

Description:

The Chief Electoral Officer (CEO) holds the responsibility of ensuring the fairness and smooth conduct of all elections and referenda.This involves carrying out the Standing Regulations governing CSU Elections, as guided by the Standard Operating Procedures of their office. The Chief Electoral Officer reports directly to the Chairperson of the Council of Representatives,AdministrativeCoordinator, One (1)designatedmember of the executive team, the Judicial Board, and the Council of Representatives.

Responsibilities:

• The CEO is guided by the Policy on Elections and Referenda linked below:
  https://www.csu.qc.ca/wp-content/uploads/2021/10/Policy-on-Elections-and-Referenda-approved-by-policy-and-council.pdf
• Details about procedures can also be found in Section9of the CSU By-Laws linked below:
  https://www.csu.qc.ca/wp-content/uploads/2022/06/CSU-Bylaws-June-2022.pdf
• The CEO of the Student Union will act in a respectful and neutral manner with all candidates;
• Oversee the Elections Commission as per Subsection 4 of the CSU’s Policy on Elections and Referenda;
• Communicate referenda, candidate, and fee levy information to the office of Student Life and Engagement in a timely manner;
• Safeguard the integrity and independence of the electoral process;
• Inquire into the legitimacy of candidates’ election expenses and of referendum expenses;
• Maintain records of election-related expenses, scheduling, election workers’ hours, and all communications;
• Be the main point of contactwith;
  • CSU membership
  • CSU staff
  • The executive team
  • Candidates
  • Chairperson of the Council of Representatives
  • Office of Student Life and Engagement
  • Coordinate with the CSU’s Communications department to ensure the effective promotion of the elections
• Coordinate with the appointment committee chair to appoint the deputy electoral officers (DEO);
• Appoint or hire the polling clerks and other necessary election officers;
• Ensure proper conduct of elections or referenda by providing training to election officers and directing their work;
• Write a by-election and annual general report to besubmittedto the Executive Representative and Administrative Coordinator.

Essential Requirements:

• Applicants must not serve as an executive on any CSU clubs, hold any positions inConcordiastudent/university associations, or be a regular employee of these associations.
• Knowledge of or desire to learn about the CSU By-Laws, StandingRegulationsand the rules of natural justice.
• Strong public speakingand presentation skills.