Events & Communications Officer

Colonial Group; Electoral Area A; On-site; CAD 25,000 - 30,000; Part time

Job summary

Colonial Group seeks an Events and Communications Officer to serve as the primary liaison between AMS Elections and the UBC student body. The role plans and executes campus events around the November 2026–March 2027 election period, coordinating with AMS Marketing to promote the elections and engage students.

The officer will work with an autonomous five-student committee, handling event logistics, promotions, and compliance with procedures, while maintaining impartiality and confidentiality

Qualifications

• Must be a currently registered student at UBC Vancouver or one of its affiliated colleges.
• Able to attend weekly meetings throughout the school year.
• Commitment to impartiality and confidentiality.

Responsibilities

• Collaborates with venues to plan event layout and design.
• Schedules and manages all events from start to end.
• Organizes facilities and details including decor, catering, equipment, and entertainment.
• Ensures compliance with legal, health and safety obligations.
• Coordinates plain language resources to facilitate engagement in electoral processes.
• Organizes collaborations with media outlets, clubs, and societies to promote events.
• Ensures proper application of AMS procedures and policies.

Skills

Event planning

Communication

Time management

Teamwork

Impartiality and confidentiality

Job description

Position title: Events and Communications Officer

Reports to: Elections Administrator

Employee status: Hourly Exempt, Term, Appointed

Length of term: November 2026 – March 2027

Hours per week: November 16 – December 31, 5 hours per week

Hours per week: January 1 – March 31, 15 hours per week (AMS Spring General Election)

Compensation: $19.50 per hour

Job Summary

The Events and Communications Officer (ECO) serves as the primary liaison between AMS Elections and the UBC student body. Their goal is to build up as much interest as possible, in the lead-up to, and during the election period. The ECO plans and organizes events for the AMS Elections, including Elections Results Party, All-Candidates Meeting, Candidates’ Forums, and The Great Debate. They will also work with AMS Marketing and Communications to conceptualize and oversee all promotions of the AMS Elections. The AMS Elections is an independent, autonomous committee of five students that oversees elections and referendums for all students!

Duties and Responsibilities

• Collaborates with venues to plan event layout and design
• Schedules and manages all events from start to end
• Organizes facilities and details including decor, catering, equipment, and entertainment
• Ensures compliance with legal, health and safety obligations
• Coordinates plain language resources to facilitate engagement in electoral processes
• Organizes collaborations with other campus voices, including media outlets, clubs, and societies to implement promotional opportunities
• Ensures proper application of the AMS Code of Procedures and AMS Policy GV5: Elections Rules and Regulations
• Rule on electoral irregularities with the Elections Committee
• Other duties as required

Skills and Qualifications

• Be a currently registered student at UBC Vancouver or one of its affiliated colleges
• Cannot be currently in a position where there may be a conflict of interest*
• Ability to attend weekly meetings throughout the school year
• Ability to work well independently and as a team member
• Understanding of the importance of committing to impartiality and confidentiality
• Strong time management and organizational skills
• Ability to manage multiple projects and tasks independently
• Experience organizing events is an asset
• Careful attention to detail
• Upbeat, fun, and outgoing personality is an asset

* Cannot be a candidate in the elections for AMS Executives, Constituencies (undergraduate societies), the Board of Governors, the Senate, the Ubyssey and the Student Legal Fund Society. Cannot be a member of the AMS Council, AMS student government staff, an AMS Service Coordinator, or an executive of any Constituency. Cannot be holding any position to which they have been appointed by (or in which they report to) the AMS Council, an AMS Executive, the Managing Director, an AMS Senior Manager, or anyone in the preceding list.

Application deadline: October 16, 2026, 11:59 PM