Chart Room Clerk

Sinai Health System; Vaughan; On-site; CAD 45,000 - 56,000; Full time

Job summary

A leading healthcare organization seeks a Chart Room Clerk for a temporary full-time role at the Sherman Health and Wellness Centre in Vaughan. The position involves maintaining electronic patient records, processing requests, and ensuring the confidentiality of patient information. Ideal candidates will have a medical administrative diploma and experience with electronic medical records, alongside strong customer service skills.

Qualifications

• Successful completion of a medical administrative diploma from a recognized program.
• 1 year recent experience working with an electronic medical record (EMR) program.
• 1 year recent related health records experience preferred.

Responsibilities

• Maintain daily electronic patient medical record and file health records electronically.
• Respond to requests for patient information and ensure timely access to high-priority tasks.
• Process prescription requests and manage paper charts.

Skills

Knowledge of medical terminology

Proficiency with Windows applications

Excellent telephone and in person customer service skills

Good organization and time-management skills

Ability to speak, read, write and/or understand verbal instructions in English

Education

Medical administrative diploma or equivalent

Job description

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Job Type

Temporary Full Time

1

Organizational Department

Sinai Health -> Mount Sinai Hospital -> Family Medicine

Employee Group

Non Union

Location

Sherman Health and Wellness Centre - Vaughan, ON L6A 3Z8 CA (Primary)

Travel Requirement

Hours (subject to change)

37.5 hours per week. Due to the nature of the role, additional hours may be required.

Salary Scale

Job Description

This is a temporary full-time assignment up to approximately eighteen (18) months.

Sinai Health is looking for a Chart Room Clerk to support our Mount Sinai Academic Family Health Team at our Vaughan location.

The role of the Chart Room Clerk is pivotal due to the high volume of documents that this individual processes, significantly contributing to the efficiency of information and patient flow and the criticality of maintaining accurate medical records. Responsibilities include daily maintenance of the electronic patient medical record, accurately filing results, reports and other health record related materials electronically and managing the offsite storage of paper charts.

In this role you will:

• Respond to telephone and onsite requests for records and information related to patient files
• Scan patient medical reports and systematically organize and file electronic reports into relevant categories
• Process prescription requests
• Post lab reports into patient chart for review and sign off
• Redirect reports to respective providers
• Ensure patient safety and timely access by identifying high priority tasks
• Complete quality control of patient medical records
• Pick-up, distribute/sort, and drop-off of department mail
• Maintain chart room and supplies
• Maintain security and confidentiality of patient information
• Perform other related duties as required

Job Requirements

Job Requirements:

Mandatory

• Successful completion of a medical administrative diploma or its equivalent from a recognized program
• 1 year recent experience working with an electronic medical record (EMR) program

Preferred

• 1 year recent related health records experience (preferred)

Skills and Knowledge

• Knowledge of medical terminology
• Proficiency with Windows applications
• Ability to speak, read, write and/or understand verbal instructions in English
• Demonstrated ability to work effectivelyunder pressure and meet deadlines
• Excellent telephone and in person customer service skills
• Good organization and time-management skills
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within health care, apply now and let us know why you’d be a great addition to our team.

Open Date

6/16/2025

Posting Deadline

6/30/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .