Change Management and Communications Coordinator

EM Dynamics; Toronto; On-site; CAD 52,000 - 70,000; Full time

Job summary

EM Dynamics in Canada is seeking a Change Management & Communications Coordinator to support organizational changes, craft clear messaging, and keep employees informed during growth and transformation.

You will collaborate with leadership and cross-functional teams, prepare communications materials, track action items, and assist with coordination that improves organizational effectiveness in a manufacturing environment.

Qualifications

• 2–3 years of experience in change management or administrative coordination.
• Familiarity with PROSCI and ADKAR change management methodologies is an asset.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Support change management activities by planning, coordinating, and communicating changes to ensure staff awareness.
• Prepare announcements, presentations, FAQs, newsletters, and updates with leadership input.
• Monitor communications effectiveness and collect feedback for continuous improvement.
• Format and maintain business communications, presentations, reports, and documentation.
• Track initiatives, deadlines, and action items to support priority execution.
• Assist leadership meetings with agendas, minutes, and follow-up items.
• Maintain communication calendars and timely updates.
• Provide executive coordination including scheduling and materials management.
• Support special projects as assigned.
• Maintain confidentiality of sensitive information.

Skills

Change management

Administrative coordination

Office administration

Written and verbal communication

Detail-oriented

Tools

Microsoft Office Suite

PowerPoint

Outlook

Job description

We are a proudly Canadian owned and operated manufacturing solution facility. For over 50 years, we have taken pride in our commitment to supporting our clients and their products. Our vast experience has helped us develop a strong stature in North American and International markets. The atmosphere of teamwork at EM Dynamics is at the center of our drive towards growth and prosperity. The continuous development of quality is an ecosystem where every facet of the business is impacted by the core competencies of consistency, repeatability and reliability. Our quality directive entails continuous process improvement to exceed established quality objectives. Proactive commitment to further education, training and technological advancement allows us to progress together.

We take pride in consistently delivering at or beyond our client's expectations and aim for only the highest level of craftmanship. Our business is growing and with growth comes the opportunity to expand our team.

Job Summary

The Change Management & Communications Coordinator supports the successful implementation of organizational changes, business initiatives, and internal communications by developing clear, timely, and effective messaging to keep employees informed and engaged. This role works closely with leadership and cross-functional teams to coordinate change initiatives, prepare communications, track action items, and support employee alignment during periods of growth and transformation.

The successful candidate will have strong communication, organizational, and coordination skills, with the ability to translate business updates into clear employee communications while supporting administrative activities that enable leadership and organizational effectiveness. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced manufacturing environment.

Is This an Existing Vacancy?

No - this posting is for a newly created role.

Use of AI:

We use artificial intelligence tools to help screen applications during the hiring process.

Job Duties:

• Support change management activities by helping plan, coordinate, and communicate business changes to ensure employee awareness, understanding, and adoption.
• Partner with leadership and cross-functional teams to gather information and prepare communication materials, including announcements, presentations, FAQs, newsletters, and updates.
• Monitor the effectiveness of communications and gather feedback to support continuous improvement.
• Prepare, format, and maintain business communications, presentations, reports, and documentation.
• Track key initiatives, action items, deadlines, and follow-ups to support successful execution of business priorities.
• Support leadership meetings by preparing agendas, documenting meeting notes, and tracking action items.
• Maintain communication calendars and ensure timely delivery of planned updates and announcements.
• Assist with executive and leadership administrative coordination, including scheduling meetings, organizing materials, and maintaining documentation.
• Support special projects and organizational initiatives as assigned.
• Maintain confidentiality of sensitive business, employee, and organizational information.
• Perform other duties as assigned.

Qualifications/Education/Technical Skills:

• 2-3 years of experience in change management, administrative coordination, office administration, or a similar role.
• Familiarity with PROSCI and ADKAR methodologies of change management is an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in preparing documents and communications
• Ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and proactively support leadership needs

Accommodation Requirements:

We are committed to providing accessible employment practices and will provide accommodations upon request for any part of the application process. If you require any accommodations, please let us know.

We thank all applicants for their interest, however only those selected for an interview will be contacted.