Catering Administrator | Part-Time | Spruce Meadows

Oak View Group; Calgary; On-site; CAD 32,000 - 40,000; Part time

Benefits offered by this job

Pension matching

Job summary

Oak View Group (OVG) is seeking a Catering Administrator to support the Suites & Catering Manager and Catering Director at Spruce Meadows in Calgary. The role includes administrative duties, event support, and coordination of catering services for premium guests, with an hourly rate of CAD 26.00.

The position is part-time and requires availability for evenings, weekends, and holidays based on events. Pension matching is offered for part-time roles, and the role may involve updating training

Qualifications

• Pro Serve Certification (mandatory).
• 2+ years of hospitality, catering coordination, or event service experience preferred.
• Previous experience with catering management software (TripleSeat, MyVenue, or similar) is an asset.
• Strong organizational skills with the ability to manage multiple catering orders and timelines simultaneously.
• Excellent interpersonal skills to liaise effectively with clients, talent, and internal teams.
• Ability to stay calm and professional under pressure, with strong problem-solving abilities.
• Must be available evenings, weekends, and holidays based on event schedules.
• Ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters.

Responsibilities

• Coordinate and support all aspects of suites and catering operations for events, ensuring seamless service from pre-event planning to post-event wrap-up.
• Manage pre-orders and event-day requests using platforms such as TripleSeat and MyVenue.
• Organizing and executing both backstage catering for artists and crew as well as in-suite catering for premium guests.
• Greet suite holders and catering clients upon arrival with a professional, welcoming, and engaging attitude.
• Maintain accurate catering documentation, including menus, orders, guest details, and service notes.
• Liaise between clients, culinary teams, and front-of-house (FOH) staff to ensure timely and accurate food and beverage service.
• Ensure all suites, catering areas, and service stations are stocked, set up, and guest-ready prior to the event start.
• Checks catering equipment and service ware, ensuring items are operable, sanitized, and ready for use.
• Monitor event flow, addressing guest needs promptly and efficiently to maintain high service standards.
• Assist with inventory tracking, menu updates, and catering reporting as required.
• Support event setup, breakdown, and any other operational needs as assigned by management.

Skills

Pro Serve Certification

Hospitality experience

Organizational skills

Interpersonal skills

Time management

Communication skills

Tools

TripleSeat

MyVenue

Job description

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Position Summary

The Catering Administrator will provide administrative support to the Suites & Catering Manager and Catering Director. Administrative duties may include, but are not limited to, appointment setting; correspondence; meeting minutes; keeping the Director and the Operations Team organized; assisting with expense reports; creating PowerPoint presentations when needed; basic office supply and equipment maintenance; troubleshooting daily issues that arise in everyday operations; and general clerical duties. Will also assist in the updating of training manuals, receive visitors, sort/distribute mail and faxes, and channel necessary communications.

This role will pay an hourly rate of $26.00 CAD.

Benefits for part-time roles: Pension matching

This position will remain open until November 27, 2026.

About The Venue

Spruce Meadows is South Calgary's leading Sports and Entertainment District, located on the border of Southwest Calgary. Regarded as one of the top show jumping venues on the planet, a stunning 500-acre property also hosts a wide range of events, including tournaments, concerts, festivals, and world-famous markets.

Responsibilities

• Coordinate and support all aspects of suites and catering operations for events, ensuring seamless service from pre-event planning to post-event wrap-up.
• Manage pre-orders and event-day requests using platforms such as TripleSeat and MyVenue.
• Organizing and executing both backstage catering for artists and crew as well as in-suite catering for premium guests.
• Greet suite holders and catering clients upon arrival with a professional, welcoming, and engaging attitude.
• Maintain accurate catering documentation, including menus, orders, guest details, and service notes.
• Liaise between clients, culinary teams, and front-of-house (FOH) staff to ensure timely and accurate food and beverage service.
• Ensure all suites, catering areas, and service stations are stocked, set up, and guest-ready prior to the event start.
• Checks catering equipment and service ware, ensuring items are operable, sanitized, and ready for use.
• Monitor event flow, addressing guest needs promptly and efficiently to maintain high service standards.
• Assist with inventory tracking, menu updates, and catering reporting as required.
• Support event setup, breakdown, and any other operational needs as assigned by management.

Qualifications

• Pro Serve Certification (mandatory).
• 2+ years of hospitality, catering coordination, or event service experience preferred.
• Previous experience with catering management software (TripleSeat, MyVenue, or similar) is an asset.
• Strong organizational skills with the ability to manage multiple catering orders and timelines simultaneously.
• Excellent interpersonal skills to liaise effectively with clients, talent, and internal teams.
• Ability to stay calm and professional under pressure, with strong problem-solving abilities.
• Must be available evenings, weekends, and holidays based on event schedules.
• Ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.