Casual Administrative Assistant

BC Teachers’ Federation; Vancouver; Hybrid; CAD 40,000 - 51,000; Part time

Benefits offered by this job

On-site parking

Subsidized transit

Growth opportunities

Supportive team environment

Job summary

BC Teachers’ Federation is seeking a Casual Administrative Support on-call role in Vancouver to assist with front desk reception, calls, mail handling, and document management. The position supports operations in a union environment serving BC’s public school teachers.

The role requires three years of admin experience, strong Microsoft Office skills, and the ability to coordinate meetings and travel. This on-call role offers a collaborative team and transit-friendly offices.

Qualifications

• Three years of recent experience in an administrative role with strong Microsoft Office skills.
• Experience planning conferences or large meetings is an asset.
• Secondary school completion (Grade 12) or equivalent; a bachelor's degree is an asset.

Responsibilities

• Manage front desk reception, calls, and message distribution, including switchboard.
• Monitor shared inboxes and route emails.
• Coordinate meetings: scheduling, prep, follow-up.
• Arrange travel bookings and assist with event planning.
• Prepare, format, edit, and proofread correspondence and reports.
• Handle mail, courier packages, and filing (physical and electronic).
• Take meeting minutes and transcribe audio as needed.

Skills

Microsoft Office (Word, Excel, Outlook

Switchboard operation

Education

Grade 12 or equivalent

Bachelor's degree (asset)

Tools

Word

Excel

Outlook

Job description

Casual Administrative Support Casual On-call $28.61-$36.26 per hour

The British Columbia Teachers' Federation (BCTF), located on the unceded ancestral territories of the xʷməθkʷəy̓əm, Səlil̓w̓ətaɬ/Selilwitulh, and Sḵwx̱wú7mesh Nations since 1917, is a union of professionals representing over 52,000 kindergarten to grade 12 public school teachers throughout the province of BC.

As an organization, we are dedicated to advancing learning conditions for students concurrently with advocating for BC's public school teachers and the teaching profession. We are also deeply committed to democratic decision-making and supporting the engagement of the teachers who make up our member base. Equally, we act on our belief in social justice in schools and the broader community, and actively support our members in striving to achieve equity, inclusion, and a more just society for their students today and into the future.

The BCTF office building is situated in close proximity to the Canada Line and other major transit routes. The BCTF provides an exceptional working environment for approximately 180 employees where respect, diversity, and professional growth are championed and valued.

About The Role

We welcome applications from individuals who prioritize and share the same values of social justice, activism, and learning.

The duties and responsibilities of an Administrative Support Casual

• manage front desk reception, incoming calls, and message distribution, including operating a switchboard
• monitor shared email inboxes and route incoming emails appropriately
• co-ordinate meetings, including scheduling, preparation, and follow-up materials
• arrange travel bookings and assist with event planning and co-ordination
• prepare, format, edit, and proofread correspondence, reports, and other documents
• sort, distribute, and process incoming and outgoing mail and courier packages
• maintain physical and electronic filing systems, including document storage and retrieval (on-site and off-site)
• take meeting minutes and transcribe audio files as required.

Experience

• three (3) years of recent experience in an administrative role, with well-developed knowledge of administrative functions, organizational processes, and demonstrated proficiency using Microsoft Office (Word, Excel, Outlook) and other workplace technologies.
• experience planning and organizing conferences or large meetings would be an asset.

Qualifications

• secondary school (Grade 12) equivalent
• a bachelor's degree and/or relevant post-secondary education or specialized training in a related field is an asset.

What we offer

• a competitive wage, including 15% in lieu of benefits
• opportunities to grow within the BCTF
• on-site parking/subsidized transit
• a supportive team environment.

Diversity and accessibility statement

The BC Teachers’ Federation is committed to furthering social justice, diversity, decolonization, equity, and inclusion within our community. Applicants are encouraged to disclose, on a voluntary basis, whether they self-identify as a member of an equity-deserving group, which includes female, 2SLGBTQIA+ person, a person of colour, a person who has experienced racism, Aboriginal (Indigenous) person, and/or a person with a disability.

The BCTF strives for compliance with the Accessible British Columbia Act and ensuring our communities are as barrier-free as possible. Applicants requiring an accommodation are encouraged to contact the hiring manager at 604-871-2200.