Campus Operations Coordinator

Okanagan College; Kelowna; On-site; CAD 64,000 - 73,000; Full time

Job summary

Okanagan College is seeking a Campus Operations Coordinator to ensure the efficient daily operation of the Kelowna campus. You’ll assist in budget preparation, reporting, and space planning while coordinating with scheduling teams and external partners. This role requires flexibility for events and off-hour duties.

The position emphasizes collaboration across departments, safety management, and reliable administration to support campus services and operations. A BC driver’s license is required.

Qualifications

• Two years post-secondary education in Office Administration or related field.
• Minimum four years related experience, including two years supervisory/office management.
• Valid BC Driver’s License required.

Responsibilities

• Oversees support staff and assigns work, manages performance.
• Coordinates campus space planning with Facilities Management.
• Manages classroom and office allocations and scheduling.
• Supports event management and external facility rentals.
• Responds to emergencies and health & safety concerns.
• Works with Dean and Campus Administrator on budgets and reporting.

Skills

Supervisory skills

Organizational skills

Problem-solving

Flexibility

Research skills

Project management

Budgeting

Customer service

Travel ability

Education

Two-year post-secondary education in Office Administration

BC Driver's License

Tools

Microsoft Office

Complex databases

Job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: December 1, 2026
Salary Range: $63,827-$72,927 annually
Bargaining Unit: Support
Appointment Type: Regular Full-Time
Schedule: Typical hours of work are 8:30 a.m. to 4:30 p.m., Monday to Friday. However, due to the nature of this position, flexibility is required. Alternate hours and days, including evenings and weekends, may be necessary to meet operational needs such as events and special activities.
Posting Closing Date: November 19, 2026

Your Opportunity

• Under the limited supervision of the Campus Administrator, the Campus Operations Coordinator is responsible for the efficient daily operation of the campus operations; assisting in the preparation of budgets, reports, proposals and resolutions; providing for the efficient function and resource needs of the Campus Services, coordinates campus space allocation and planning. The Coordinator, works closely with other college departments, along with the college scheduling team, ensuring the efficient use of space to meet operational requirements for the college. Acting as a point of contact for administrative staff, faculty, instructors, internal departments and external agencies, the Campus Operations Coordinator requires a broad understanding of all departments, educational programs and operational requirements, in order to coordinate daily operations, respond to emergencies, finalize room scheduling of educational programs, as well as problem-solve day-to-day issues

Functions and Duties

• Oversees the Support Staff and, as required, non-regular Support Staff in the Administration office; responsible for scheduling and assigning work, setting expectations and providing direction, making recommendations for hiring and selection, providing input into performance appraisals and performance management, and resolving day-to-day conflicts.
• Collaborates with the Campus Planning Facilities Management department and coordinates facilities related projects on the Kelowna campus; identifies facilities related priorities on campus and will serve as a point of contact for other department managers and external contractors during facilities related projects on site; provides input to the Campus Administrator and assists in consultation.
• Makes recommendations on renovation requirements, furniture refurbishment and replacement; identifies and makes recommendations on potential space utilizations.
• In collaboration with the scheduling team and other departments, assists with the management of the Campus classroom and office allocations; coordinates logistics and organizes and schedules conferences, workshops, meetings, etc.; identifies and resolves scheduling conflicts.
• Assists with the event management processes, approvals, and logistics of campus events, meetings, and external facility rentals.
• Acts as the on-campus liaison for external rental activities such as events and filming. Ensures access to pre-approved locations, times, and activities. Ensures compliance with any conditions as per applicable agreement and/or contract. Alternate hours and days including evenings and weekends may be necessary to meet operational needs such as events and special activities.
• Provides administrative support to the Dean and the Campus Administrator in the preparation of confidential and sensitive correspondence, minutes, agendas, documents and reports; maintains filing and record systems including bring-forward systems; schedules appointments, makes travel arrangements, arranges conferences, meetings and internal workshops.
• Assists in the preparation of all operating and capital budget submissions for the annual OC budget process.
• Prepares and ensures accuracy of invoices, payment processes; and assists with the Okanagan College Foundation accounts for the campus.
• Prepares financial information and other statistical information for reports for submission to the post-secondary Ministry, College and other contractors. Contributes to Development, implements and monitors campus policies and procedures to support the objectives of the campus and the College.
• Assists with the Campus Services recruitment and selection processes; prepares posting requests; coordinates selection activity including may sit on or chair selection committees; notifies candidates of the outcome of the hiring process where appropriate; completes reference checks.
• Liaises with the managers of other departments as required to address and resolve health & safety concerns on the campus in accordance with Okanagan College policies and procedures; organizes and supervises campus health, safety, and risk management activities as required.
• Works closely with the Manager, Security and Emergency Management and other departments as required to address security concerns on campus; coordinates additional security coverage on campus when required.
• Assists with the responses to daily and after-hour emergency facility situations, ensuring that appropriate College personnel and community first-responders are notified, and that the Campus Administrator is consulted and apprised as appropriate in the circumstances.
• Supervises cashier sessions within the Kelowna campus; ensures cashiering procedures are adhered to; reviews and; completes DSBs, provides written explanation of any variances that occur. Provides coverage to Campus Operations Coordinators at other sites.
• Coordinates and assists in the development and preparing service materials; coordinates campus messaging that may impact the campus in collaboration with College Relations; and any other relevant department.
• Participates in College-wide committees and various ad hoc committees, teams and task forces and may chair committees as directed by the Campus Administrator.
• Performs other duties as assigned

Education and Experience

• Two years post-secondary education in Office Administration or relevant field required. A minimum of four years related experience required including two years supervisory or office management experience; previous experience in office administration and/or facilities event management preferred. Must hold a valid B.C. Driver’s License.

Skills and Abilities

• Demonstrated supervisory skills
• Excellent organizational, administrative and problem-solving skills with superior attention to detail and accuracy
• Must be flexible and able to manage high work volume and conflicting priorities in order to meet deadlines
• Excellent research skills with ability to synthesize data/information and develop/deliver findings and recommendations
• Proven project management, project coordination skills and excellent organization, as well as, budgeting and financial
• Management skills, excellent customer service and/or hospitality skills
• Creative problem solver
• Excellent computer skills with proficiency using Microsoft Office and complex databases, as well as the ability to generate and analyze reports
• Able to travel and accommodate a flexible work schedule

Our Values

• Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
• Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
• Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
• Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
• Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
• Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].