Program Administrator - Health and Social Development

Okanagan College; Kelowna; On-site; CAD 82,000 - 120,000; Full time

Job summary

Okanagan College is seeking a Program Administrator to develop, implement, and evaluate courses, programs, and projects within Health and Social Development.

Under the Dean's direction, you will manage budgets, tuition fees, wages, and funding arrangements, while coordinating HR-related activities for new programming. The role requires strong writing, budgeting, and collaborative skills to drive quality programming and partnerships.

Qualifications

• Bachelor's Degree in a related area (business administration, project management, marketing or equivalent).
• 4–6 years related experience in post-secondary education, designing and delivering programs.

Responsibilities

• Assist the Dean in developing and updating short and medium range programs.
• Monitor budgets and expenditures within the program budgets.
• Lead or facilitate market/feasibility assessments and financial analyses.
• Supervise staff, recruitment, orientation and training within the unit.
• Coordinate with internal departments and external partners for program development.
• Develop and maintain effective communications across Health and Social Development.
• Promote programs and services through marketing plans and outreach.

Skills

Budgeting

Program development

Financial analysis

Education

Bachelor's Degree

Job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: November 30, 2026
Position End Date: November 26, 2027
Salary Range: $81,724-$119,862 annually (Typical hiring range $98,069 - $108,966 annually)
Bargaining Unit: Exempt - Administrators
Appointment Type: Term Full-Time
Posting Closing Date: November 15, 2026

Your Opportunity

Under the direction of the Dean, Health and Social Development, the Program Administrator is responsible for developing, implementing, and evaluating a broad range of courses, programs, and projects. The Program Administrator is responsible for developing budget for capital and operating needs of new programs, coordinating, supervising, and meeting financial targets in accordance with the mission, values, goals, and policies of Okanagan College.

The Program Administrator is responsible, under the direction of the Dean, Health and Social Development, for identifying the need for courses, programs, and training projects; planning program content and delivery methods; and negotiating and establishing budgets, tuition fees, wages, funding arrangements, timelines, personnel budgets, and personnel levels. The Program Administrator is responsible for HR functions associated with new programming.

The Program Administrator maintains knowledge of current developments in relevant programming areas as well as future trends and conditions which may affect the programs and service initiatives of Okanagan College.

The Program Administrator administers program and project budgets, including revenue and expenditures targets, and may authorize expenditures as delegated by the Dean.

The Program Administrator supports and enhances the efforts of the Dean in fostering a team approach within the unit. The Program Administrator supports the Dean in maintaining an atmosphere of cooperation within the unit aimed at innovative program development, quality programming, partnership development, and provision of quality customer service.

The Program Administrator is a member of the unit and participates in scheduled meetings and committee activities to further the goals of the unit.

The Program Administrator assists the Deans with designated personnel matters affecting the unit.

The Program Administrator is responsible for developing and maintaining effective working relationships with a variety of internal and external groups which may include other Okanagan College portfolios and administrative departments, Regional Deans, other institutions, external agencies, including aboriginal agencies, advisory committees, funding agencies, professional associations, and community organizations.

Challenges of the position include anticipating competition from private training contractors, dealing with declining government resources for program subsidies and establishing partnerships with provincial regulatory bodies, health authorities, and Ministry personnel.

Functions and Duties

1. Assists the Dean in developing and updating short and medium range programs.
2. Maintains knowledge of current developments in relevant programming areas as well as future trends and conditions which may affect Health and Social Development programs and services.
3. Monitors and scans environment, including labour market information and other sponsored training opportunities, for new programs, contracts, and projects. Makes recommendations for and participates as lead or facilitator to coordinate and develop organizational responses.
4. Responsible for supervision, workload assignments, employee recruitment, orientation and training, performance management, professional development, labour relations, health and safety etc. for HCAP Program Support; fosters a professional team-based work environment with other HSD Portfolio staff.
5. Completes Level I and Level II market/feasibility assessments including detailed financial analysis as assigned, analyzes information, and makes recommendations for new program and course ideas.
6. Assists the Dean in undertaking regular reviews of programs, projects, and services and implements appropriate follow-up actions.
7. Prepares course and program budgets and monitors expenditures and revenues within those budgets.
8. Monitor's revenue and expenditure statements pertaining to programs and projects for which the Program Administrator is responsible and takes corrective action where required.
9. Generates requests to purchase, payment vouchers, and personnel forms as related to program activities.
10. Recruits instructional staff members, provides for their orientation and training, and works with department chairs to arrange schedules.
11. Develops and maintains effective communication within Health and Social Development and between other departments, divisions, faculties, centers, and the external community.
12. Liaises with businesses, government agencies, community organizations, and with professional associations and Program Advisory Committees.
13. Works collaboratively with other Okanagan College areas, institutions, organizations, businesses, and advisory committees to develop, coordinate, and deliver specific programs and contract training.
14. Participates on Okanagan College standing committees and on various ad hoc committees, teams, and task forces as appropriate.
15. Promotes the programs and services of the unit through the implementation of marketing plans, personal contact, media, and other types of marketing activities including trades brochures and pamphlets.
16. Works collaboratively with other institutions in coordinating and delivering specific programs.
17. Provides information about course offerings to prospective students.
18. Maintains and reports statistical data with respect to budget performance, course participation.
19. Ensures that staff are familiar with the relevant health and safety regulations and receive proper instruction in safe work practices and accident prevention.
20. Creates appropriate Human Resources documentation for program faculty and staff.

Education and Experience

Bachelor's Degree in a related area, with particular emphasis on business administration, technical writing, marketing, or project management is required. 4 - 6 years related experience, preferably in a post-secondary education environment, designing, developing, and delivering adult learning opportunities and utilizing commonly used student information, registration, and finance systems is required.

Skills and Abilities

1. • Superior research skills with ability to synthesize data/information and develop/deliver findings and recommendations.
   • Excellent technical writing and oral and written presentation ability.
   • Demonstrated commitment to continuous improvement and lifelong learning.
   • Demonstrated capacity to work effectively in a collaborative team environment, and in taking initiative with limited supervision/direction.
   • Ability to deal tactfully and diplomatically with internal and external contacts.
   • Must be flexible, extremely detail-oriented, and able to manage high work volume and conflicting priorities in order to meet deadlines.
   • Demonstrated project management skills.
   • Creative problem solver.
   • Strong budgeting and analytical skills.
   • Proficiency in using Microsoft Office and complex databases, to generate and analyze reports.

Our Values

• Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
• Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
• Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
• Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
• Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
• Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].