Calgary Childcare Operations Coordinator

Fueling Brains & FB Academies; Calgary; On-site; CAD 38,000 - 48,000; Full time

Job summary

Fueling Brains Academies is seeking a proactive Operations Coordinator to support Calgary childcare centres with licensing, documentation, staffing, scheduling, and campus operations.

You will collaborate with leadership and Centre Directors to keep plans and trackers up to date, travel between locations as needed, and help coordinate PD days, trainings, and larger events. This junior role rewards initiative and ownership within a growing childcare network.

Qualifications

• Alberta Early Childhood Educator certification (Level 3) is considered an asset but not required.
• Knowledge or experience with Alberta childcare licensing requirements, compliance, and/or licensed childcare operations is strongly preferred.
• Hands-on experience working within a licensed childcare environment.
• Experience or exposure to licensing, compliance, childcare operations, administration, or leadership responsibilities is an asset.
• Strong organizational skills and attention to detail.
• Confidence working with reports, trackers, schedules, documentation, and shared files.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and follow through on deadlines.
• A proactive mindset and willingness to take ownership of tasks.
• Ability to work independently while collaborating with Centre Directors and other teams.
• Flexibility to travel between Fueling Brains Academy locations across Calgary as required.

Responsibilities

• Support our Calgary centres with day-to-day operational needs.
• Assist with licensing investigations, documentation, follow-ups, and action items.
• Help ensure centres remain organized and aligned with Alberta childcare licensing requirements.
• Create and maintain plans, reports, trackers, templates, and operational documents.
• Keep shared drives, records, and documentation organized and up to date.
• Support staff scheduling, staffing coordination, and operational follow-ups.
• Track action items and help ensure deadlines and commitments are followed through.
• Visit centres across Calgary when additional operational support is required.
• Step in to provide Centre Director coverage when needed.
• Help coordinate Professional Development (PD) Days, training sessions, meetings, and larger events.
• Support projects and initiatives across multiple campuses.
• Work closely with Centre Directors and leadership to identify gaps, coordinate next steps, and keep priorities moving forward.

Education

Alberta ECE Level 3 (asset)

Job description

Fueling Brains Academies is seeking a proactive Operations Coordinator to support Calgary childcare centres with licensing, documentation, staffing, scheduling, and campus operations.

You will collaborate with leadership and Centre Directors to keep plans and trackers up to date, travel between locations as needed, and help coordinate PD days, trainings, and larger events. This junior role rewards initiative and ownership within a growing childcare network.