CA Administration Coordinator

Brasseler USA Inc.; Vancouver; On-site; CAD 28,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Pension plan

Job summary

Henry Schein Canada, Inc. is seeking an Administrative Assistant for a contract‑until‑March 2026 role in Vancouver, BC. You will manage calendars, coordinate meetings and events, prepare and distribute reports, handle mail, and support branch operations with a customer-focused approach.

The role requires post-secondary education in office administration or business, plus 3–5 years of admin experience in a large business environment, and strong Outlook/Excel skills.

Qualifications

• Post-secondary education in office administration or business.
• Exceptional organizational and multi-tasking skills.
• Proficient in Microsoft Outlook and Excel or calendar management software.

Responsibilities

• Manage meeting room calendars and expenses; book and coordinate meetings, webinars, events for managers.
• Compile/maintain reports (budget, attendance, sales) for managers; produce ad-hoc reports as needed.
• Log and distribute incoming mail and handle outgoing mail or packages.
• Record and send AR deposits to the bank lock box.
• Provide light housekeeping duties and prep/cleanup after branch events.
• Serve as first point of contact for outside reps and customers for events and meetings.
• Manage branch credit card, purchases and authorization; submit monthly reports.
• Provide CE letters to clients after courses; manage sponsorships and vendor relations.
• Support branch sales with admin tasks: letters, business cards, welcome kits, general info.
• Reception and counter coverage as needed.

Skills

Organizational skills

Multi-tasking

Education

Office administration or business education

Tools

Microsoft Outlook

Excel

Job description

Administrative Assistant - Contract until March 2026 (Onsite) Vancouver, BC Henry Schein Global Is A Health Solutions Company Powered by A Network of People and Technology Our 900+ Team Schein Members in Canada work together to support dental practitioners, practices and businesses providing supplies, equipment, service, and digital technology driven through an all-encompassing business solutions approach which brings our Corporate Mission to life: “Henry Schein Canada will focus on practice care so our customers can focus on patient care”.

WHY US

You will enjoy a compensation package including salary, health benefit plans and programs and a company pension plan. We will also provide you with the ability to engage and participate in a variety of thoughtful corporate initiatives and event days. We are a company focused on individual talent development and success in addition to your wellness.

THE POSITION

Manage meeting room calendars and expenses; book and coordinate meetings, create and organize all webinars, special events and courses as needed for the Branch Manager, Sales Managers, Operations Manager and Service Managers & National Medical Manager. Compile/maintain reports of all types (budget, attendance, sales, etc.) for the Branch Manager, Sales Manager and Operations Manager as required, including ad-hoc reports of all types. Responsible for logging and distributing incoming Mail and shipping or mailing outgoing mail or packages. Record and send AR deposits to bank lock box. Light house keeping duties. Including preparing and cleaning up after branch events, so meeting rooms are ready for the next event. First point of contact for all outside manufacturer representatives and customers for events, meetings, and miscellaneous items. Responsible for the branch credit card, purchases and authorization; submit monthly branch credit card reports Provide CE letters to clients after participating in courses that the branch sponsors; Take payments and compile lists of customers who attend course events. Manage the PDC and event sponsorships and ensure Manufacturers provide product or cheque payment. Assist in organization and coordination of trade shows, sales events and/or branch events. Provide administrative support to sales representatives; including printing, letters to customers, ordering business cards, preparing welcome kits, providing general information, contact names, etc. First point of contact for all Branch employees, Manufacturer Reps, Managers, visiting Managers from head office and all sales representatives. Special projects and program coordinator as need to support branch sales activities and branch events. Reception & tooth counter assistance or coverage as required.

THE QUALIFICATIONS

You have a post-secondary education in office administration or business, complimented by three to five years of previous administration experience in a large business environment. You have knowledge and understanding of the ability to use tact and diplomacy in matters of business confidentiality. You have exceptional organizational and multi-tasking skills, often finding the most efficient way on your own. You have intermediate to advanced understanding of Microsoft Outlook and Excel or additional calendar management software. Your favourite words are administrative assistant, sales support, administrative, administration, administrative assistant, and office. Compensation: The posted range for this position is between $20.00 to $25.00 hourly which is the expected salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining pay within the posted range including education, prior experience, training, skills, certifications, location/labour market, internal equity, etc.

WHAT DOES DIVERSITY AND INCLUSION MEAN AT HENRY SCHEIN

INCLUSION at Henry Schein means valuing you for who you are. It is paramount to unleashing the power of diversity. Inclusion ensures you feel a sense of belonging, empowers you to share insights and ideas, and fosters collaboration with your colleagues. Together, we contribute to Henry Schein's success. At Henry Schein, we believe that an integrated approach to our D&I journey ensures success by cultivating our Culture, recruiting, and retaining diverse Talent, supporting our Marketplace, and continuing our commitment to Society.

Are you ready to disrupt the status quo and #comejoinourteam #iamteamschein #HenryScheinDental #JoinOurTeam? We’d love to meet you.

Henry Schein Canada, Inc. is an equal opportunity employer committed to accommodating the needs of applicants with disabilities. Should you require an accommodation throughout the recruitment and selection process due to a disability, please contact Human Resources.

Over 90 years ago Henry Schein borrowed $500 to start a corner pharmacy in Queens, New York, nearly 30 miles from Melville, New York, where our corporate headquarters resides today. In the depths of the Great Depression, Henry and his wife Esther made a bold bet on their future all while living their values of helping health happen and caring for their team and the community they served. Their belief paid off far beyond what Henry and Esther might have dared to imagine in 1932.

Henry Schein is now a Fortune 500 Company powered by a network of people and technology to be the world’s leading provider of health care products, services and solutions to office-based dental and medical practitioners. Since our founding we have stayed true to Henry and Esther’s values which has allowed us to evolve, expand, and grow our Company. Now serving more than 1 million customers in 33 countries and territories, the Company's network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that help improve operational success and clinical outcomes.

We invite you to join approximately 25,000 Team Schein Members, who are critical to our success and are at the core of our Team Schein Values as our founders would have wanted. We live those values by ensuring that our culture focuses on the wellness of our team, which we accomplish by providing a safe space for individuals to develop and contribute authentically, with opportunities to give back to society and the communities where we live and work. No matter the role you are seeking, we encourage you to come be a part of a team that makes the world a healthier place.

Henry Schein embraces diversity and is committed to providing equal opportunity to employees and applicants.

If you are unable or limited in your ability to complete the application process, including the use or access of www.henryschein.com/careers, as a result of a physical or mental impairment, you can request reasonable accommodations. Please e-mail the appropriate email address below with the type of accommodation you are requesting. Please include your first and last name, phone number, position for which you are interested in applying and geographic location in your request.

US Candidates: [e-mail] UK and Ireland Candidates: [e-mail] Australia and New Zealand Candidates: [e-mail] Malaysia Candidates: [e-mail] Italy Candidates: [e-mail]

It is important to us to offer different types of work arrangements. Work From Home: Work is performed directly from the TSM's home office. Hybrid: Time is scheduled between working from a TSM home office and at a company facility, as required. Onsite: Work is performed exclusively at a company facility. Field: Position requires traveling to different locations within a specific geographic territory, as assigned.