C-Level Executive Assistant

Stream-Flo Industries; Edmonton; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated C-Level Executive Assistant to support the President and CFO in Edmonton. This exciting opportunity involves providing intuitive administrative support, managing complex schedules, and ensuring seamless communication within the executive team. The ideal candidate will have a strong background in senior administration, exceptional communication skills, and the ability to maintain confidentiality. Join a positive working environment that values teamwork and offers competitive compensation, including a RRSP matching program and profit-sharing. If you thrive in a dynamic setting and are ready to contribute to a family-oriented company, this role is for you.

Benefits

Competitive compensation package

RRSP matching program

Profit-sharing program

Health & dental package

Positive working environment

Qualifications

• 5-8 years in a senior administration role required.
• Advanced skills in MS Office and SAP preferred.
• Multi-lingual candidates preferred.

Responsibilities

• Provide administrative support to the President & CEO and CFO.
• Organize board report requirements and manage travel arrangements.
• Coordinate meetings and maintain the President's calendar.

Skills

Advanced written and verbal communication skills

Attention to detail and accuracy

Multitasking

Confidentiality

Self-motivated

Education

Post-secondary education in Accounting

Post-secondary education in Legal

Post-secondary education in Administration/Business

Tools

SAP

MS Word

MS Outlook

Excel

PowerPoint

Onboard

Xero

Job description

Stream-Flo Group is currently seeking a full-time permanent C-Level Executive Assistant to work in Edmonton, AB.

Key Responsibilities:

• Provide intuitive administrative support to the President & CEO (President) and CFO.
• Ensure direct reports of the President deliver materials on a monthly or required basis.
• Organization and completion of board report requirements, including all note recording and follow-up management.
• Secure and control all travel arrangements and Visa work permit requests.
• Oversee and support all international guests.
• Minute meetings and track actions for executive meetings.
• Complete SAP (ERP) reports as required for the Team.
• Support the Chairman of the Board and any Board requirements including travel and other needs.
• Oversee and manage supervision of Reception/Switchboard/Records Management.

Duties Include:

• Maintain the complex daily calendar of the President.
• Proactively organize and expedite office workload, coordinate meetings, and schedule appointments.
• Serve as key liaison between the President and the Senior Managers.
• Prepare confidential documentation and general correspondence as required.
• Responsible for President and Executive travel arrangements. Initiate and maintain required travel visas as needed.
• Create effective presentations for meetings as required.
• Coordinate department files and records.
• Coordinate the relocation of employees including office arrangements.
• Ability to travel for Board Meetings and executive retreats on occasion.
• Coordinate Presidents/CEO activities to ensure no conflict.
• Support the Chairman of the Board as appropriate.
• Knowledge in international business travel and protocols.
• Provide administrative support to other senior managers as required.
• Handle any and all other needs of the Board and the President, CFO.

Qualifications:

• 5 - 8 years’ experience in a senior administration role is required.
• Post-secondary education in Accounting, Legal, or Administration/Business is required.
• Board report and document presentations experience is required.
• Some lease related legal experience is preferred.
• SAP experience would be preferred.
• Multi-lingual is preferred.
• Advanced skills in Word, MS Outlook, Excel, PowerPoint, Onboard, Xero.
• Advanced written and verbal communication skills.
• Attention to detail and accuracy.
• Very self-motivated and able to work under general supervision.
• Able to maintain utmost confidentiality.
• Ability to multitask.

What Stream-Flo Group Offers You:

• Competitive compensation package, including a RRSP matching program, profit-sharing program, and health & dental package.
• Work with an international company with roots in a family-owned business.
• Positive working environment with a "big family" feel.
• Be a partner in helping our oil and gas customers around the world meet their most challenging flow management requirements.

We thank all applicants for their interest. However, only those candidates identified for further consideration will be contacted.

Internal Candidates: please apply by logging in to UltiPro.

External Candidates: please apply with the Apply Now button.