Buyer

Life Health Products LP; Burnaby; On-site; CAD 58,000 - 70,000; Full time

Benefits offered by this job

In-office position

Mon-Fri office hours

Job summary

Puritylife – Grocery Division in Burnaby seeks a Buyer to maintain inventory levels and manage replenishment using ERP systems. You will set purchasing quantities, communicate with vendors, and ensure on-time stock delivery while supporting promotional activities and new listings.

The role emphasizes strong Excel skills, data analysis, and collaboration with cross-functional teams in a fast-paced food distribution environment.

Qualifications

• Familiarity with replenishment purchasing and inventory control
• Education: Purchasing/Inventory/Supply Chain diploma or equivalent
• Strong numerical and analytical abilities

Responsibilities

• Maintain optimal inventory levels across Dry, Cooler, and Frozen categories
• Create purchase orders in the ERP system
• Achieve high service levels while managing stock and avoid shortages
• Collaborate with Sales/Marketing to move excess stock before shelf-life
• Manage vendor/broker communications and resolve stock/price issues
• Forecast demand and determine best ordering strategy
• Support promotions and listings changes with accurate data and timing
• Duties to assist Purchasing Manager and cover related tasks

Skills

Inventory management

Purchasing

ERP system

Excel

Vendor coordination

Communication

Problem solving

Education

Diploma in Purchasing/Inventory Management/Supply Chain

Tools

ERP system

Excel

Outlook

Job description

Areyoupassionateabout organic and natural food?

Isrespectforotherssomethingyouvalueaboveall else?

Doyouwanttobe apartofacompanythataimsfor excellence?

Puritylife – Grocery Division isCanada’sleadingdistributoroforganic and naturalproducts. AtPurityLifewebelieve natural health products make a difference in peoples’ lives. OurvisionistobeCanada’smostvaluednaturalhealthproducts distributor.

Our values are based on providing a safe workplace for our employees and conducting business based on COMMIT – collaboration, operational excellence, mutual respect, making a difference, integrity and transparency.Wealsobelievethatastrongsenseofurgencyiscriticaltoservingourcustomersand achieving excellence. Wehavedevelopedourindustrythroughoutstandinginnovationandacommitment tooperationalexcellence.Purity has a job opportunity for a full-time Buyer – Grocery Divisionworking out of our office in Burnaby.

SUMMARY:

The main mission of a Buyer is to maintain high service levels while keeping just the right amount of inventory on-hand. This is achieved by having a good understanding of replenishment purchasing, along with the principles of inventory control, and having an aptitude to learn our systems and procedures. A major portion of time will be spent working independently with Excel spreadsheets and the ERP computer system, to determine the most appropriate order quantity, then communicating with vendor partners to ensure the stock arrives on time and as expected.

• Maintain optimal inventory levels, based on item type (Dry, Cooler, Frozen), sales, shelf-life, minimum order quantity, cost of freight, and avoid or minimize excess stock
• Create purchase orders in the ERP system
• Achieve high service level fill rates while maintaining appropriate levels of inventory using the resources, tools, and reports available
• Pay special attention to and ensure high fill-rates on Key Brands
• Minimize shortages and maintain accurate out-of-stock reasons in the ERP system
• Identify excess stock and collaborate with Sales and Marketing to help sell the stock before the shelf-life guarantee to customers is reached
• Identify stock that needs to be donated or discarded/destroyed and process accordingly
• Support business growth or decline and any changes in listings (line extensions, new brands, discontinued items)

B. Costing:

• Maintain accurate costing (Buyer’s Costing Sheet comprising of item details such as vendor pricing, discounts, landed costs, and exchange rates)
• Ensure Freight costing is accurate and set appropriately, monitor and adjust as required
• Process price changes when applicable (following price change SOP)

C. Data Entry and Analysis:

• Meet deadlines for various Purchasing input requirements (costing sheets, price changes, Out of Stock ETA reports, suggested sell sheets, monthly specials, new products, monthly sku upload)
• Forecast demand and determine best ordering strategy
• Maintain updated portfolio management notes on how to manage each vendor/brand within your portfolio including any Buyer-specific responsibilities

D. Promotional Activities and Communication:

• Support promotional activities such as: key accounts monthly planners (review to ensure extra stock (if required) is purchased in time and will be on-hand to support the expected increased demand, sell sheets (suggest items suitable for sell sheet promotion in collaboration withvendors/brokers/marketing and determine appropriate date periods for buy-in and ship-out), monthly specials and show specials (ensure files contain complete and accurate promotion details)
• Ensure prompt, clear and positive communication to both internal and external customers, especially if there are problems, as others depend on buyers’ information to support and execute their work (i.e., stock availability, out of stock items, product delays, item changes, etc.)

E. Maintain positive relations with vendors and brokers

• Connect with vendors and brokers to review and discuss supply chain issues, performance, opportunities/suggestions for improvement

F. Day-to-Day Problem Solving

• Ensure timely resolution of supply issues and shipment discrepancies (working closely with receiving as necessary (such as quantity discrepancies, damage, and product temperature issues)
• Contact vendors and/or brokers to obtain required shipping documentation to ensure there are no transit/delivery delays (i.e., CUSMA, CCI, Import Declaration, Commercial Invoice, packing slip, etc.)
• Resolve invoice discrepancies with vendors/brokers/carriers in conjunction with Purity Life accounting
• Resolve any on-hand/ERP stock quantity issues working with the warehouse and accounting as necessary

G. Other:

• Proactively prepare for any time away from work, so that all vendors and brands within your portfolio will remain in good standing while away and all responsibilities are covered
• For any product quality, CFIA, or recall issues, work with the Quality team and follow the Recall/Product Withdrawal SOP as directed
• Duties and tasks or projects as assigned by the Purchasing Manager

JOB SPECIFICATIONS:

• Familiarity with ‘replenishment’ purchasing duties, and an understanding of inventory control and purchasing principles
• Minimum 1-2 years purchasing experience, preferably in food distribution. Experience working with cooler and freezer products will be an asset
• Strong communication and organizational skills
• An aptitude for numbers and details, with analytical and problem-solving capabilities required
• Proven ability with computers (ERP system, strong Excel, Outlook)
• Ability to work under pressure and with time constraints/deadlines
• Some experience coordinating freight is an advantage
• Knowledge of natural foods/products or the natural foods/products industry is desirable
• Education: Purchasing/Inventory Management/Supply Chain diploma (or equivalent courses or education)

The expected salary range for this position is $57, 907 to $70, 283. It is an in-office position, with a schedule of Monday to Friday, office hours.