Business Office Assistant

Baptist Housing Seniors Living; White Rock; On-site; CAD 33,000 - 48,000; Full time

Benefits offered by this job

Extended health and dental coverage

Retirement savings plan

Paid vacation

Job summary

Baptist Housing in White Rock, BC is hiring a permanent full-time Business Office Assistant. The role focuses on administrative and financial processes for residents, reporting to the Administrator, and supporting both residents and their families.

The position includes processing admissions and discharge paperwork, handling account discrepancies, and data entry of payments. Proficiency in MS Office and strong communication are required.

Qualifications

• Diploma or degree in Business Administration or related field; or equivalent work experience.
• Minimum three years of recent office administration experience with strong accounts payable background.
• Excellent attention to detail and organizational skills; strong communication abilities.

Responsibilities

• Process admissions and discharge paperwork with residents and families.
• Handle complaints and discrepancies in resident accounts.
• Maintain and update personal financial records of residents.
• Manage data entry of payments such as rent and the comfort fund.
• Perform accounts payable, receivable and related financial tasks as needed.
• Assist in streamlining office systems to improve efficiency.

Skills

Attention to detail

Excellent communication

Organizational skills

Microsoft Office

Typing 45 wpm

Conflict management

Interpersonal skills

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Office

Job description

Business Office Assistant

Evergreen | White Rock, BC | Permanent Full-Time

The Opportunity

Evergreen is looking for a detail-oriented Business Office Assistant to join our team in a permanent full-time role. If you enjoy keeping administrative and financial processes accurate and organized, and want your work to make a real difference in the lives of seniors, we would love to hear from you.

About The Role

As a Business Office Assistant, you will play a vital role in ensuring that our administrative and financial processes run smoothly. Reporting directly to the Administrator, your key responsibilities will include managing admissions and discharge paperwork for residents, assisting with handling complaints, discrepancies in accounts, and data entry related to resident payments such as the comfort fund or rent. You will also be responsible for supporting the office with accounts payable and receivable and helping to streamline office systems to improve efficiency. This permanent full-time position (40 hours per week) provides the opportunity to work closely with both residents and families, ensuring a positive experience.

Your responsibilities include:

• Processing admissions and discharge paperwork with residents and their families.
• Handling complaints and discrepancies in accounts.
• Maintaining and updating personal financial records of residents.
• Managing data entry of payments such as rent and the comfort fund.
• Performing accounts payable, receivable, and other financial functions as requested.
• Assisting in streamlining and improving office systems to enhance efficiency.

Qualifications

• Diploma or degree from a recognized post-secondary Business Administration program or related field, or an equivalent combination of education and experience.
• A minimum of three years of recent office administration experience, with a strong background in accounts payable.
• Excellent attention to detail and strong organizational skills.
• Proficiency in Microsoft Office (Outlook, Excel and Word).
• Minimum typing speed of 45 words per minute.
• Strong communication skills, both verbal and written.
• Ability to manage conflict and interact effectively with residents, families, and staff.
• Ability to operate office equipment and work collaboratively in a team environment.
• Must be legally eligible to work in Canada.
• Successful completion of a Criminal Record Check.

About You

You are a detail-oriented and organized individual with a passion for administrative work and supporting seniors. You thrive in a busy office environment, handling multiple tasks efficiently and with accuracy. You are proactive, with strong problem-solving skills, and excel at communicating with others in a compassionate and professional manner. Your commitment to Baptist Housing’s mission and values ensures that you contribute positively to the community while promoting a culture of care and support.

Compensation & Benefits

We offer a competitive compensation package featuring an hourly wage of $29.40. This permanent full-time position (40 hours per week) is eligible for our benefits package, including extended health and dental coverage, a retirement savings plan and paid vacation.

Our Promise

At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. Joining Baptist Housing means becoming a part of a committed and compassionate team that strives to create a warm and relational community where you can confidently bring your whole self to work, knowing that your contributions are valued and recognized. Our people and our values are what set us apart, and together we make a meaningful difference in the lives of our residents.

Why Work at Baptist Housing?

• Meaningful Service: Your work matters! You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
• Supportive & Fun Community: We’re more than colleagues. Experience a supportive, safe and fun environment where we take our work seriously, but not ourselves.
• Competitive Compensation: Enjoy competitive salaries and benefits, including extended health and dental coverage, a retirement savings plan, and paid vacation time.
• Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs.