BUSINESS & FINANCIAL ANALYST (PROCUREMENT)

City of Toronto; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

The City of Toronto is seeking a Business & Financial Analyst to manage procurement processes, analyze financial data, and support strategic decision-making. The ideal candidate will have a strong background in finance and procurement within a public-sector environment. This role requires excellent analytical and communication skills, with a focus on delivering effective financial controls and processes. The position offers a hybrid work arrangement and is permanent, providing an opportunity to contribute to the city's financial and operational goals.

Qualifications

• Experience managing procurement processes in a large public-sector organization.
• Ability to analyze and extract large volumes of statistical and financial data.

Responsibilities

• Implements detailed plans and recommends policies/procedures.
• Coordinates and executes procurement processes for goods and services.
• Develops and maintains procurement tracking and reporting tools.

Skills

Communication

Analytical

Problem Solving

Customer Service

Interpersonal

Education

Post-secondary education in Business Administration

Tools

SAP Ariba

Microsoft Office

Job description

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BUSINESS & FINANCIAL ANALYST (PROCUREMENT)

Job ID: 55105

• Job Category: Finance, Accounting & Purchasing
• Division & Section: Municipal Licensing & Standards, MLS Finance & Business Services
• Work Location: 1530 Markham Road (Travel to other locations may be required, Hybrid work arrangement)
• Job Type & Duration: Full-time, Permanent
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period:15-MAY-2025 to 30-MAY-2025

Major Responsibilities:

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts, coordinates and supports research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Researches, collects and analyses data for reporting the effectiveness and efficiency of operations.
• Coordinates and prepares the division's annual Procurement Plan submission, and provides divisional stakeholders with the information and resources necessary to develop their multi-year procurement plans
• Leads the coordination and delivery of divisional procurement plans and contracts, working with divisional stakeholders, Purchasing Materials Management Division (PMMD), Policy, Planning, Finance and Administration (PPF&A), as well as other internal and external technical and administrative stakeholders.
• Coordinates and executes procurement processes related to the purchase of goods and services including, but not limited to, the development of Requests for Quotation (RFQs), Requests for Tender (RFTs), Requests for Proposals (RFPs), Invitational Calls, Non-competitive Procurement, etc.
• Assist in evaluating quotation submissions and/or participating in evaluation teams as and when required and makes recommendations regarding the selections of the supplier(s).
• Coordinates and executes various contract management related functions and processes including contract/PO spend and usage analysis, Purchase Order Amendments (POAs), etc.
• Develops, enhances and maintains procurement tracking and reporting tools.
• Performs various contract expenditure analysis on a regular basis to ensure the integrity and accuracy of financial information.
• Monitors uniformity, completeness and correctness of the contract management system's data.
• Performs data reconciliations between the contract management and financial systems and oversees databases and datasets. Monitors dashboards and follows up on issues.
• Schedules and co-ordinates year-end activities, including accruals preparation and submission, and subsequent comparison to actual payments.
• Identifies, consults and makes recommendations concerning financial and operating controls, follows up on auditors' recommendations.
• Ensures accuracy and conformity with regulations, policies and procedures, identifies compliance issues, proposes and implements rectifying measures. Prepares and updates policies and procedures.
• Represents the Division on working groups, committees, and at public meetings.
• Leads projects, prepares reports, flowcharts, briefing notes and presentations.

Key Qualifications

• Post-secondary education in a discipline such as: Business Administration, Purchasing, Finance, or an equivalent combination of education and experience.
• Considerable experience managing procurement processes in a large public-sector organization, including developing RFQs, low-value and non-competitive procurements, and overseeing vendor invoicing in compliance with procurement policies.
• Considerable experience in financial systems such as SAP Ariba, project management tools, and Microsoft Office (Word, Excel, Access, PowerPoint) to create and maintain reports, databases, spreadsheets, and presentations.
• Experience writing reports, briefings, presentations and policy papers for senior management and providing strategic advice and recommendations on sensitive issues.
• Ability to apply accounting principles, best practices, and financial analysis techniques to support effective financial controls and processes in large organizations.
• Ability to analyze and extract large volumes of statistical and financial data, interpret reports and research materials, and prepare, organize, and present complex information to support decision-making.
• Highly developed customer service, interpersonal, presentation and communication skills to work and communicate effectively with a team and all levels of the organization.
• Excellent research, analytical, problem-solving, conflict resolution and strategic thinking skills.
• Ability to handle multiple tasks under pressure, adhering to tight deadlines while maintaining accuracy and quality.
• Sound judgment and discretion in managing sensitive or confidential matters.
• Knowledge of the Purchasing and Financial Control By-Laws and associated policies and procedures.
• Knowledge of relevant legislations and regulations including the Construction Lien Act, the City's Financial and Procurement Policies, the City's Purchasing By-Law as well as contract law, Employment Standards Act, Human Rights Act, and the Occupational Health & Safety Act.

Working towards a professional designation such as CPA will be considered an asset

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .