BUSINESS & FINANCIAL ANALYST

City of Toronto; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

The City of Toronto is seeking a Business and Financial Analyst to enhance contract and financial data management. This role involves developing procedures for procurement and payment, ensuring compliance, and improving customer service for internal and external clients. The ideal candidate will have considerable experience in accounting and purchasing, along with knowledge of public sector standards.

Qualifications

• Experience in general accounting, purchasing, or project management.
• Experience developing corporate policies and workflow improvements.
• Knowledge of public sector legislation and municipal procurement policies.

Responsibilities

• Implements plans and recommends policies regarding program requirements.
• Researches and analyzes data for reporting effectiveness of operations.
• Prepares reports on financial and operational plans.

Skills

Accounting

Purchasing

Project Management

Tools

SAP

Job description

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• Job Category: Finance, Accounting & Purchasing
• Job Type & Duration: Full-Time,Permanent Vacancy
• Shift Information: Monday - Friday, 35 hours/week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 16-May-2025to 02-Jun-2025

Job Summary:

Reporting to the Manager of the Contracts, Tenders & Payments unit, the Business and Financial Analyst will work to improve contract and financial data recording and reporting by developing procedures for procurement and payment administration in order to ensure compliance and improve and standardize customer service to internal and external clients.

Major Responsibilities:

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts, coordinates and supports research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Researches, collects and analyses data for reporting the effectiveness and efficiency of operations.
• Reviews performance measures for validity, relevance and proposes appropriate revisions and recommendations.
• Compiles KPI statistics and ensures that underlying information is complete and correct.
• Reviews and standardizes service levels and recommends improvements.
• Coordinates preparation and submission of annual procurement plans to Corporate Purchasing.
• Prepares and reviews reports for management related to financial and operational plans, business processes and various projects.
• Deals with confidential and sensitive information affecting divisional operations, assets and resources, and attends meetings where labour relations issues and workforce rationalization projects are discussed.
• Makes recommendations to senior divisional management with regard to service optimization and business process simplifications that could result in alternate service delivery, restructuring, changes in staffing levels, downsizing and resource allocation.
• Monitors uniformity, completeness and correctness of the contract management system's data.
• Initiates and tracks to completion enhancement requests related to the contract management system. Provides data input into the contract management system when required.
• Performs data reconciliations between the contract management and financial systems and oversees databases and datasets. Monitors dashboards and follows up on issues.
• Prepares reports on various functions and parameters using information extracted from corporate and divisional financial and operating systems and databases (SAP, PTP, etc.)
• Schedules and co-ordinates year-end activities, including training, accruals preparation, submission, and subsequent comparison to actual payments.
• Leads billing for capital recoveries and administrative fees, investigates and analyzes problems, and takes corrective action as required.
• Reviews procurement related requests (e.g. corporate calls, Blanket Contract Reports, etc.), follows up with appropriate staff and submits consolidated responses.
• Identifies, consults and makes recommendations concerning financial and operating controls, inventory management and follows up on auditors' recommendations.
• Ensures accuracy and conformity with regulations, policies and procedures, identifies compliance issues, proposes and implements rectifying measures. Prepares and updates policies and procedures.
• Represents the Division on working groups, committees, and at public meetings.
• Leads projects, prepares reports, flowcharts, briefing notes and presentations.
• Lead division in implementing policy/workflow updates resulting from updates/amendments to the Construction Act legislation

Key Qualifications:

Your application must describe your qualifications as they relate to the following:

• Considerable experience in positions involving primarily general accounting, and/or purchasing, and/or project management functions in a larger organization
• Considerable experience developing or implementing corporate policies, procedures, or workflow improvements
• Knowledge of or experience applying public sector legislation and frameworks, including the Construction Act, Public Sector Accounting Board (PSAB) standards, and municipal procurement policies.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .