Branch Administrator - Victoria

TK Elevator GmbH; Victoria; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Company pension

Dental care

Disability insurance

Employee assistance program

Extended health care

Life insurance

On-site parking

Paid time off

Vision care

Bonus plans for all positions

Wellness Program

Job summary

TK Elevator GmbH in Victoria is seeking an Office Administrator to support the branch with daily admin tasks and accounting duties including AR/AP, invoicing, and recordkeeping. You will process repair bills, manage fleet entries, and help with reporting and compliance.

A Diploma in Office Admin and at least 2 years of relevant experience are required. We offer a competitive salary range of $50,000–$60,000 CAD, a company pension, health benefits, and paid time off.

Qualifications

• Diploma in Business or Office Administration or equivalent.
• Minimum of 2 years of relevant experience.
• Attention to detail with ability to multitask.
• Excellent communication and organizational skills.
• Ability to work collaboratively and manage conflicts.
• Adaptability in a fast-paced environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Perform administrative duties on behalf of the branch.
• Perform AR & AP duties, issue correspondence to customers regarding overdue accounts, address customer inquiries, and gather appropriate documentation on behalf of the Collections Department.
• Receive repair bills, manually compute the cost of labor hours and material costs, and input information into the database.
• Handle all fleet entries and reporting for the branch.
• Handle consultant and government documentation.
• Record admin activities and assist with safety initiatives and compliance requirements.
• Maintain and update branch databases and records for accuracy.
• Track, process, and reconcile weekly callback billings and ensure timely billing.
• Complete weekly, monthly, and annual reports.
• Record meeting minutes.
• Perform other duties as assigned.

Skills

Attention to detail

Multitasking

Communication skills

Prioritization

Conflict management

Team collaboration

Adaptability

Education

Diploma in Business or Office Administration

Tools

Microsoft Office

Job description

• Perform administrative duties on behalf of the branch
• Perform AR & AP duties, issue correspondence to customers regarding overdue accounts, address customer inquiries, and gather appropriate documentation on behalf of the Collections Department
• Receive repair bills, manually compute the cost of labor hours and material costs, and input information into the database
• Handle all fleet entries and reporting for the branch
• Handle consultant and government documentation
• Record admin activities & assist with various safety initiatives and compliance requirements
• Maintain and update branch databases and records to ensure customer, repair, billing, and operational information is accurate, up-to-date, and documented
• Track, process, and reconcile weekly callback billings, ensuring all callback activity is accurately recorded and billed in a timely manner
• Complete weekly, monthly, and annual reports
• Perform other duties as assigned

What you will be doing:

• Perform administrative duties on behalf of the branch
• Perform AR & AP duties, issue correspondence to customers regarding overdue accounts, address customer inquiries, and gather appropriate documentation on behalf of the Collections Department
• Receive repair bills, manually compute the cost of labor hours and material costs, and input information into the database
• Handle all fleet entries and reporting for the branch
• Handle consultant and government documentation
• Record admin activities & assist with various safety initiatives and compliance requirements
• Maintain and update branch databases and records to ensure customer, repair, billing, and operational information is accurate, up-to-date, and documented
• Track, process, and reconcile weekly callback billings, ensuring all callback activity is accurately recorded and billed in a timely manner
• Complete weekly, monthly, and annual reports
• Record meeting minutes
• Perform other duties as assigned

What do you bring:

• Diploma in Business or Office Administration
• A minimum of 2 years of relevant experience
• Attention to detail coupled with the ability to multitask
• Excellent communication skills paired with the inherent ability to prioritize and organize tasks
• Proven ability to manage conflict, coupled with the ability to work collaboratively
• Ability to adapt to change in a fast-paced, high-volume work environment
• Resourceful, self-motivated, and able to network within the organization to determine best practices
• Proficient in Microsoft Office: Word, Excel, PowerPoint

What we offer

• Compensation range: $50,000 to $60,000
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Bonus plans for all positions
• Wellness Program

TK Elevator is an equal opportunity employer and is committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, or any other protected status required by applicable law.

This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements.

As part of our recruitment process, TK Elevator may use AI tools to assist in screening candidates and assist in evaluating candidate qualifications. All final hiring decisions are made by either the hiring manager or the recruitment team

What Makes Us Special

• Competitive Compensation: Competitive and market-aligned compensation in a technically exciting, stable, and sustainable industry.
• Continuous Development: Structured onboarding, continuous learning, and development programs designed to support your growth.
• Work-life balance: Sustainable ways of working supported by policies and working models aligned with local practices and business needs.
• A culture that moves people: Open communication, mutual respect, and an inclusive environment where everyone feels valued and empowered.
• Empowered Work Environment: Flat hierarchies, approachable leadership, and the freedom to innovate and make an impact from day one.

Ready to move beyond?

Diversity & Inclusion Statement

At TKE, diversity drives innovation. We encourage applicants of all backgrounds, identities, and experiences to join us.

TKE – Move Beyond

Who We Are

TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement. With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people. TKE – Move Beyond.