Branch Administrator - Sudbury

TK Elevator GmbH; Greater Sudbury; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Total compensation range $50,000 to $<

Job summary

TK Elevator GmbH in Canada is seeking an organized Administrative Assistant to support branch operations. You will handle front-desk duties, respond to inquiries, process AR/AP, and ensure payroll and documentation are accurate.

The role includes handling invoices, reports, fleet entries, HR records, and office supply management, with opportunities to contribute to system implementations and safety compliance. A Diploma in Office Administration and 2 years of experience are preferred.

Qualifications

• Diploma in Business or Office Administration.
• A minimum of 2 years of relevant experience.
• Excellent communication skills with ability to prioritize and organize tasks.
• Proven ability to manage conflict and work collaboratively.
• Ability to adapt to change in a fast-paced, high-volume environment.
• Resourceful, self-motivated and able to network within the organization.
• Proficient in Microsoft Office; Word, Excel, PowerPoint.

Responsibilities

• Perform administrative duties on behalf of the branch.
• Manage front reception responsibilities.
• Respond to customer inquiries and/or redirect to the appropriate department.
• Perform AR & AP duties, issue correspondence to customers regarding overdue accounts, address customer inquiries and gather appropriate documentation for Collections.
• Process weekly payroll for the entire branch ensuring timesheets and payroll data are accurate.
• Receive repair bills, compute costs, and input into the database.
• Monitor petty cash and replenish monthly.
• Monitor and reorder office supplies and equipment.
• Review invoices and forward to accounts payable.
• Handle all fleet entries and reporting for the branch.
• Handle consultant and government documentation.
• Record HR activities and assist with safety initiatives and compliance.
• Complete weekly, monthly, and annual reports.
• Record meeting minutes.
• Support change initiatives including new system implementation.
• Record other duties as assigned.

Skills

Attention to detail

Multitasking

Communication skills

Prioritization & organization

Conflict management

Adaptability

Networking within organization

Microsoft Office

Word

Excel

PowerPoint

Education

Diploma in Business or Office Administration

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

• Perform administrative duties on behalf of the branch
• Manage front reception responsibilities
• Respond to customer inquiries and/or redirect to the appropriate department
• Perform AR & AP duties, issue correspondence to customers regarding overdue accounts, address customer inquiries and gather appropriate documentation on behalf of the Collections Department
• Perform administrative tasks associated with the processing of weekly payroll for the entire branch - ensuring timesheets are accurate and payroll information accurately documented within the database
• Receive repair bills, manually compute the cost of labor hours and material costs, and input information into the database
• Monitor petty cash and replenish at the end of the month, if necessary
• Monitor and re-order office supplies and equipment
• Review invoices and forward to accounts payable for further processing
• Handle all fleet entries and reporting for the branch
• Handle consultant and government documentation
• Record HR activities & assist with various safety initiatives and compliance requirements
• Complete weekly, monthly, and annual reports
• Perform other duties as assigned

What you will be doing:

• Perform administrative duties on behalf of the branch
• Manage front reception responsibilities
• Respond to customer inquiries and/or redirect to the appropriate department
• Perform AR & AP duties, issue correspondence to customers regarding overdue accounts, address customer inquiries and gather appropriate documentation on behalf of the Collections Department
• Perform administrative tasks associated with the processing of weekly payroll for the entire branch - ensuring timesheets are accurate and payroll information accurately documented within the database
• Receive repair bills, manually compute the cost of labor hours and material costs, and input information into the database
• Monitor petty cash and replenish at the end of the month, if necessary
• Monitor and re-order office supplies and equipment
• Review invoices and forward to accounts payable for further processing
• Handle all fleet entries and reporting for the branch
• Handle consultant and government documentation
• Record HR activities & assist with various safety initiatives and compliance requirements
• Complete weekly, monthly, and annual reports
• Record meeting minutes
• Support change initiatives including new system implementation
• Perform other duties as assigned

What do you bring:

• Diploma in Business or Office Administration
• A minimum of 2 years of relevant experience
• Attention to detail coupled with the ability to multitask
• Excellent communication skills paired with the inherent ability to prioritize and organize tasks
• Proven ability to manage conflict, coupled with the ability to work collaboratively
• Ability to adapt to change in a fast-paced, high-volume work environment
• Resourceful, self-motivated, and able to network within the organization to determine best practices
• Proficient in Microsoft Office; Word, Excel, PowerPoint

What we offer

• Total compensation range $50,000 to $60,000
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Bonus plans for all positions
• Wellness Program

TK Elevator is an equal opportunity employer and is committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, or any other protected status required by applicable law.

This posting is for a current existing vacancy within our organization. We are actively seeking qualified candidates to fill this open position. If you are interviewed for this position, we will advise you within 45 days of the interview as to whether or not you were successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with legislative requirements.

As part of our recruitment process, TK Elevator may use AI tools to assist in screening candidates and assist in evaluating candidate qualifications. All final hiring decisions are made by either the hiring manager or the recruitment team

What Makes Us Special

At TK Elevator, we offer more than just a job, we offer a place to grow, thrive, and make an impact.

• Competitive Compensation: Competitive and market-aligned compensation in a technically exciting, stable, and sustainable industry.
• Continuous Development: Structured onboarding, continuous learning, and development programs designed to support your growth.
• Work-life balance: Sustainable ways of working supported by policies and working models aligned with local practices and business needs.
• A culture that moves people: Open communication, mutual respect, and an inclusive environment where everyone feels valued and empowered.
• Empowered Work Environment: Flat hierarchies, approachable leadership, and the freedom to innovate and make an impact from day one.

Diversity & Inclusion Statement:

At TKE, diversity drives innovation. We encourage applicants of all backgrounds, identities, and experiences to join us.

TKE – Move Beyond

TKE – Move Beyond.

Who We Are

TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement. With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people.

TKE – Move Beyond.