Branch Administrator

GSF Car Parts; Southwestern Ontario; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Performance-based bonus

28 days annual leave (plus up to 5 via

Health & wellbeing tools

Job summary

GSF Car Parts is seeking a Branch Administrator to support branch financial performance and daily operations in Ontario. You will handle till balances, banking, POD notes, and customer queries with accuracy and professionalism.

The role requires quick, detail-oriented work, strong communication and teamwork. Benefits include bonus potential, generous annual leave, health tools, and development opportunities within a nationwide automotive parts network.

Qualifications

• What you'll need to succeed: ability to work quickly and under pressure to deadlines.
• Organised with great attention to detail.
• Target driven and motivated by sales with resilience to rejection.
• Willingness to learn and develop; works well in a team or independently.
• Confident, polite telephone manner and excellent interpersonal skills.
• Good IT literacy and systems literacy.

Responsibilities

• Balance branch till daily ensuring accuracy.
• Complete branch banking books and bank monies daily.
• Forward till reports to Head Office and update banking template.
• Investigate missing POD notes and replacements if required.
• Monitor unpaid cash sale reports and discrepancies.
• Monitor and review customer credit limits and payments.
• Run weekly account statements and keep staff accounts up to date.
• Deal with customer queries in person or by phone.

Skills

Organised

Attention to detail

Sales oriented

Team player

Excellent communicator

IT literate

Job description

About The Role

We are looking for a Branch Administrator who as part of your role will support the branch by contributing to the financial performance.

Main Duties Include

• Ensure all proof of delivery (POD) notes are accounted for
• Ensure missing notes and POD’s are investigated and replacements obtained if required
• Balance branch till daily ensuring everything is accurate and up to date
• Complete branch banking books and ensure monies are banked daily
• Forwarding till reports to Head Office and update banking template
• Allocate pay later notes
• Monitor unpaid cash sale reports, escalating any discrepancies or queries
• Ensuring any unpaid or outstanding amounts are collected in a timely manor
• Running the weekly account statements and ensure these are up to date
• Ensuring staff accounts are up to date
• Monitor and analyse the age debt report
• Allocate customer payments whilst ensuring monies are banked daily
• Updating customer notes with detail as and when required
• Monitor and review customer credit limits
• Dealing with general customer queries either face to face or over the telephone

Working Hours

45 (average) hours Monday to Friday, including alternate Saturday working

About You

What you'll need to succeed:

• Have the ability to work quickly and under pressure to deadlines
• Organised with great attention to detail
• Target driven, motivated by sales and able to deal with rejection
• Willingness to learn and develop
• A team player with the ability to also work independently
• Confident and polite telephone manner
• Excellent communicator
• Good Interpersonal skills
• IT Literate

Benefits

Benefits at GSF Car Parts are designed to support all aspects of our team members life throughout their career. Whether that’s their health, wealth or everyday lifestyle, we are here for our team members and their loved ones and there is something for everyone! To name a few of our benefits we offer:

• Opportunity to earn a performance based bonus as part of this role
• 28 days annual leave (including bank holidays) plus the opportunity to earn up to 5 more with time-served
• Free flu vaccine
• Health & wellbeing tools
• Free support from pension experts
• Life assurance scheme
• Discounts from 100’s of household names including Asda, Nike & John Lewis
• A suite of financial wellbeing products including advances and savings schemes
• Paid time off to volunteer
• Training qualifications and career progression opportunities

About Us

GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 175 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group's national garage programme, Servicesure.