Bookkeeper / Controller — payroll, accounting & resident administration

Résidence Unique Sherbrooke; Sherbrooke; Hybrid; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Remote work possible

Paid time off

On-site parking

Flexible work arrangements

Job summary

Résidence Unique Sherbrooke is seeking an experienced Bookkeeper to manage payroll, accounting, and resident administration in a supportive, senior-focused setting. You will report to the residence director and contribute to regulatory compliance and daily administrative efficiency.

The ideal candidate has hands-on Sage 50 payroll edition experience, proficiency with the Microsoft Office suite, and excellent organizational and interpersonal skills.

Qualifications

• Experience with payroll processing and general bookkeeping.
• Excellent knowledge of Sage 50 (payroll edition) and Excel.
• Strong organizational skills and attention to detail.
• Ability to work independently and with management, unions, and government agencies.

Responsibilities

• Process bi-weekly payroll for 35 to 40 employees.
• Maintain employee records and files.
• Prepare source deduction remittances, ROE, T4 and RL-1 slips.
• Manage CNESST files and vacation/sick-leave banks.
• Maintain Sage 50 financial records; manage AR/AP.
• Ensure timely rent collection and process supplier payments.
• Prepare monthly financial and aged-account reports.
• Manage leases and resident files; oversee lease renewals.

Skills

Payroll management

Accounting

Regulatory compliance

Attention to detail

Autonomy

Interpersonal skills

English proficiency

Tools

Sage 50

Microsoft Office

Job description

Résidence Unique Sherbrooke is seeking an experienced Bookkeeper to manage payroll, accounting, and resident administration. Reporting directly to the residence director, this role plays a key part in financial operations, regulatory compliance, and day-to-day administrative efficiency.

Experience in a seniors' residence or healthcare setting is a significant asset.

Payroll & human resources

• Process bi-weekly payroll for approximately 35 to 40 employees

• Maintain employee records and files

• Prepare source deduction remittances, union dues, Records of Employment (ROE), as well as T4 and RL-1 slips

• Manage CNESST files

• Manage and reconcile vacation and sick-leave banks

• Ensure compliance with the collective agreement

Accounting & finance

• Maintain the financial records in Sage 50

• Manage accounts receivable and accounts payable

• Ensure timely collection of rents from residents and government bodies (CIUSSS, Public Curator, etc.)

• Process supplier payments and manage cash flow

• Reconcile bank accounts, petty cash, and corporate credit cards

• Prepare monthly financial reports and aged-account reports

Resident administration

• Manage leases and resident files

• Keep the rent roll up to date

• Coordinate lease renewals (June 30 and September 30)

• Administer resident subsidies and the distribution of pocket money

• Produce RL-31 slips and assist residents with their tax credit applications

General & compliance

• Coordinate regulatory reports, certifications, and required permits

• Administer insurance policies, renewals, and related subsidies

• Identify, analyze, and manage financial assistance programs and government subsidies available to the residence

Why join us

• A stable, well-established residence

• A key role with autonomy and real responsibility

• Competitive compensation based on experience

• Flexible work arrangements (remote work possible)

• Paid time off and on-site parking

Requirements

• Good understanding of the operations of a seniors' residence

• Excellent working knowledge of Sage 50 (payroll edition specifically) and the Microsoft Office suite

• Excellent organizational skills, autonomy, and attention to detail

• Professionalism, discretion, and strong interpersonal skills

• Functional spoken English

• Ability to work independently and in collaboration with management, unions, and government agencies