Bookkeeper / Accounting Clerk

Alemba; Oakville; On-site; CAD 48,000 - 64,000; Full time

Job summary

Alemba is seeking a detail-oriented Bookkeeper / Accounting Clerk to support our Finance team in Oakville, Canada. This hands-on role covers accounts payable, accounts receivable, bank reconciliations, management accounts, intercompany transfers, and reporting across multiple entities.

You will work with the Head of Finance to ensure timely financial reporting, accurate records, and efficient close processes.

Qualifications

• Proven experience in a similar accounts or finance assistant role.
• Strong working knowledge of transaction processing and month-end reporting.
• Confident working with Excel and accounting software (NetSuite experience is desirable)

Responsibilities

• Process and maintain records for supplier invoices and expense claims.
• Reconcile the aged creditors report monthly.
• Reconcile the sales team invoice requests to customer purchase orders.
• Raise sales invoices, update internal CRM and ensure timely conversion from sales to cash.
• Carry out credit control, invoice resolution and reconcile the aged debtors report monthly.
• Update and maintain the cash flow statement.
• Perform monthly bank reconciliations for all current accounts, savings accounts and credit cards.
• Post month-end journals including payroll, prepayments, accruals, depreciation/amortisation, deferred income and deferred purchases.
• Reconcile all balance sheet accounts monthly and maintain supporting documentation.
• Assist in the preparation of monthly management accounts including trial balance, balance sheet, profit and loss, and cash flow analysis.
• Prepare VAT/GST reconciliations and returns.
• Support month-end and year-end close, including liaising with auditors and external parties.

Skills

Attention to detail

Time management

Communication

Tools

Excel

NetSuite

Job description

Job Summary

We are looking for a detail-oriented and proactive Bookkeeper / Accounting Clerk to join our Finance team. This is a varied, hands-on role supporting the day-to-day financial operations of a global software business with entities across multiple international territories. You will work closely with the Head of Finance and play a key part in ensuring accurate and timely financial reporting across the group.

Job Description

Key Responsibilities

Accounts Payable

• Process and maintain records for supplier invoices and expense claims
• Reconcile the aged creditors report monthly

Accounts Receivable

• Reconcile the sales team invoice requests to customer purchase orders
• Raise sales invoices, update internal CRM and ensure timely conversion from sales to cash
• Carry out credit control, invoice resolution and reconcile the aged debtors report monthly

Banking & Cash Management

• Update and maintain the cash flow statement
• Perform monthly bank reconciliations for all current accounts, savings accounts and credit cards

Management Accounts

• Post month-end journals including but not limited to payroll, prepayments, accruals, depreciation/amortisation, accrued and capitalised sales commission, deferred income and deferred purchases
• Reconcile all balance sheet accounts monthly and maintain supporting documentation
• Assist in the preparation of monthly management accounts including but not limited to trial balance summary, balance sheet, profit and loss account, and cash flow analysis
• Prepare VAT/GST reconciliations and returns
• Support month-end and year-end close, including liaising with auditors and external parties

Intercompany & Transfer Pricing

• Process intercompany recharges and maintain intercompany receivables and payables documentation
• Administer group finance transfers and reconcile intercompany settlements

Reporting & Budget Support

• Assist in preparing monthly and quarterly financial reports
• Liaise with internal teams to assist with budget forecast preparation to support decision-making

Person Specification

Essential

• Proven experience in a similar accounts or finance assistant role
• Strong working knowledge of transaction processing and month-end reporting
• Confident working with Excel and accounting software (NetSuite experience is desirable)
• High attention to detail and ability to manage a varied workload in order to meet deadlines
• Good communication skills and confidence liaising with internal teams and external suppliers

Desirable

• Experience working in an international business with multi-entity reporting
• Familiarity with payroll processing across multiple jurisdictions

Worker Type

Regular

Number of Openings Available

1