Bookkeeper

Schlegel-UW Research Institute for Aging (RIA); Waterloo; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a meticulous Bookkeeper to join their accounting team. This role is essential for maintaining accurate financial records and supporting program-based financial activities. The ideal candidate will have a solid background in bookkeeping, strong attention to detail, and excellent communication skills. This position offers flexibility with part-time or full-time options and a comprehensive benefits package, making it an attractive opportunity for those looking to contribute to meaningful research and programs aimed at enhancing the quality of life for older adults. If you are a proactive individual who thrives in a collaborative environment, this could be the perfect fit for you.

Benefits

Health Insurance

Dental Insurance

RRSP Matching

Paid Personal Days

Hybrid Working Options

Qualifications

• Minimum 2 years’ experience in bookkeeping or accounting roles.
• Strong understanding of accounts payable and receivable processes.

Responsibilities

• Ensure accurate processing of accounts payable and receivable.
• Manage confidential financial files and information.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

Financial Statements

Microsoft Office

Google Workspace

Attention to Detail

Communication Skills

Education

Diploma in Finance

Degree in Accounting

Tools

Accounting Software

Microsoft Office Suite

Google Workspace

Job description

Join to apply for the Bookkeeper role at Schlegel-UW Research Institute for Aging (RIA)

Join to apply for the Bookkeeper role at Schlegel-UW Research Institute for Aging (RIA)

Posting Date: April 25, 2025 - May 16, 2025

Term: Fixed-term contract until March 31, 2027

Hours: Part-time or full-time option available (3-5 days per week).

Salary Range: $55,000-65,000 annual salary based upon full-time hours of 40 per week.

Benefits: Extensive benefit package inclusive of health, dental, RRSP matching, and paid personal days. Hybrid working options available for team members.

Background

The Schlegel-UW Research Institute for Aging Foundation (RIA) is a charitable non-profit organization that partners with the University of Waterloo, Conestoga College, and Schlegel Villages to enhance care and quality of life for older adults. Through engagement with key partners and collaborators, RIA supports practice-relevant research and knowledge mobilization. Research evidence is used to inform programs, education and training, and influence practice and policy.

Primary Purpose

The Bookkeeper is part of the accounting team and plays a key role in ensuring the accurate and efficient processing of accounts payable and receivable, bank reconciliations and payroll, with a focus on supporting program and project-based financial activities. This position supports the development and execution of internal financial procedures, facilitates regular payment runs, and ensures proper coding and data entry using accounting software. With a strong understanding of project workflows, the Bookkeeper also provides timely support for financial tracking, reconciliations, and reporting. The role requires a high level of discretion in handling confidential financial and personnel records, strong communication skills to coordinate across departments and vendors, and a proactive mindset to contribute to process improvements. This position is an integral part of the RIA team, ensuring sound financial management that directly supports our research and programs aimed at improving the well-being of older adults.

Key Accountabilities

• Accounting Support:The execution of proper internal financial procedures to ensure accuracy and efficiency to prepare accounts payables and receivables, payroll, and receive and verify employee expense claims and vendor invoices. Coordinates signatures and approvals and weekly payment runs. Enters and verifies data using accounting software and tools. Identifies and shares opportunities to create efficiencies and develop policies and procedures for the organization.
• File Management and Confidentiality: Responsible for the confidential processing, filing and management of financial files and information. Ability to exercise extreme discretion and professionalism when processing financial and personnel information.
• Teamwork and Communication: Works as a collaborative team member to support RIA operations.Pro-actively and regularly communicates with the accounting and project teams. Documents and maintains project files to maximize information sharing and to facilitate team communication.Support responding to vendor inquiries. Actively participate in team and organization-wide meetings virtually and in-person.
• Other: Takes on a variety of additional RIA administrative tasks, as required
• Position Requirements

Education: Diploma or degree in finance, accounting, bookkeeping or equivalent experience.

Skills and Experience:

• Minimum of 2 years’ experience in bookkeeping or accounting roles, with familiarity in project-based accounting.
• Strong understanding of the accounts receivables and accounts payables processing.
• Strong understanding of generally accepted accounting principles.
• General understanding of financial statements.
• Knowledge of accounting practices for registered charities, foundations or not-for-profit organizations is an asset.
• Experience and fluency using Microsoft and Google Workspace products.
• Ability to manage competing priorities in an organized and efficient manner.
• Strong attention to detail.
• Self-starter with a proactive attitude who can communicate challenges and work independently.
• Must have a valid driver’s licence and be available for local travel.
• Eligible to obtain a police background/criminal record check.

Scope of Work

• Interpersonal Skills:Builds strong relationships. Internally communicates with team members to ensure effective organizational operations; professionally represents the RIA in all communications.
• Level of Responsibility:Responsible for supporting efficient accounting operations with direction from the Senior Accountant and/or Senior Director of Operations and Planning. Provides input on procedural changes to improve efficiency.
• Decision-Making Authority:Ability to identify successes and challenges and make recommendations for improvements; engage in problem-solving to optimize success and efficiencies; ability to seek appropriate support and decision-making as needed.
• Physical and Sensory Demands:Minimal demands typical of a position operating within an office environment; periods of extensive sitting at a desk and in meetings, and concentrated use of visual senses; substantial repetitive keyboard/mouse movement; high sensory demands because of required concentration and attentiveness to detail and regular distractions and interruptions.
• Working Environment:Much of the time is spent sitting in a comfortable position with frequent opportunities to move about.The work is varied and project assignments may change frequently.Work will involve regular interaction with RIA team members and vendors.There are deadline pressures, while at the same time there is a demand for thoroughness and accuracy.

All researchers, employees and students of the RIA who will work with long-term care homes, colleges, universities and other partners are required to comply with the vaccination policies of those external organizations to complete their work. Of note, vaccination policies are subject to change. The requirement to comply with those evolving policies does not change.

Equity Statement

The RIA is committed to equity, diversity and inclusion within its community and organization. We strongly welcome and encourage applications from Indigenous Peoples, racialized groups, women, 2SLGBTQI+ people, persons with disabilities and people from other equity-deserving groups

The RIA is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process. If you require accommodation at any time throughout the recruitment process, please let us know.

Funding Statement

Please note that all positions at the RIA and the continuation of these positions are conditional upon funding.

How to Apply

RIA invites applications (cover letter and resume) to be submitted by email to [e-mail] include the job title in the subject line of the email.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Research

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