Billings and Cost Recovery Administrator

Pillar Nonprofit Network; London; On-site; CAD 45,000 - 56,000; Full time

Job summary

Upper Thames River Conservation Authority (UTRCA) is seeking a Billings and Cost Recovery Administrator to manage invoicing, receivables, and cost recoveries across projects. You will ensure accurate revenue recording and support financial processes in a cooperative team.

The role requires a diploma in accounting, AR/revenue experience, strong Excel skills, and the ability to work independently while collaborating with the finance team.

Qualifications

• Diploma in accounting required; CPA modules recommended.
• 3 years' AR/revenue administration experience.
• Experience in customer service.
• Excellent organizational and communication skills.
• Proficient with Excel; Sage or Simply Accounting preferred.

Responsibilities

• Invoicing revenues and recording credits in accounts receivable.
• Process receipts, bank deposits, and issue receipts.
• Maintain auditable records of project claims and cost recoveries.
• Verify billing amounts, issue invoices, and manage cost recoveries.
• Assist auditors and support revenue recognition testing.

Skills

Accounts receivable

Customer service

Communication

Independent work

Education

Diploma in accounting

Tools

Excel

Sage

Simply Accounting

Job description

Billings and Cost Recovery Administrator

Billings and Cost Recovery Administrator

Job Status: Permanent, Full-Time

Compensation: $33.35 to $40.58 per hour

Hours of Work: 35 hours per week

Number of Positions: 1 vacancy

Location: 1424 Clarke Road, London

Application Closing Date : September 23, 2026

At the Upper Thames River Conservation Authority (UTRCA), our mission is Communities engaged in a healthy, resilient environment . We work in partnership with the 17 municipalities within the Upper Thames River watershed, whose appointed representatives bring both urban and rural perspective to our Board of Directors. Together, we shape policies and programs that reflect the needs of our communities and support the long-term health of our watershed.

We focus on five key areas:

• Protecting people and property and supporting safe development
• Providing natural spaces and recreational opportunities
• Making science-based decisions
• Empowering communities and youth.

The Upper Thames River watershed spans approximately 3,421 square kilometers and includes predominately rural landscapes, as well as the urban centers of London, Stratford, and Woodstock. We serve a diverse population of approximately 600,000 residents. Our Conservation Areas offer outdoor recreational opportunities that welcome people of all ages and backgrounds, helping to educate visitors and share conservation messages that support the health of our watershed.

As a member of our team, you will support our mission by contributing your skills, knowledge, and experience to meaningful work. We believe diverse perspectives make us stronger and are committed to creating a collaborative, inclusive environment where people feel supported, respected, and encouraged to do their best work together. If this opportunity aligns with your experience and interests, we invite you to apply.

Summary

The Billings and Cost Recovery Administrator is responsible for the various billing systems, project claims and cost recoveries through customer invoicing in Accounts Receivable. The focus is on the recording of revenue credits to the organization.

• 70% Perform the invoicing function in A/R recording revenues credits, and assist to develop integrated billing practices across the organization.
• 20% Effect collection of customer accounts recording receipts, completing bank deposits and providing appropriate receipts to customers.
• 10% Maintain auditable records of project claims and cost recoveries.

Responsibilities

• Provides input to integration of billing systems across the organization, develops procedures for such integration and implements them.
• Participates in multidisciplinary teams for accounting systems administration, procedures development, and audit control.
• Verify requested billing amounts including coding and issues invoices.
• Initiate billings for cost recoveries (i.e. taxes and utilities) by verifying costs and assessments and maintain records of project claims for reconciliation.
• Records incoming payments, and issues appropriate receipts through electronic means thereby completing the accounts receivable process.
• Work with customers to understand their invoices.
• Ensures the accurate recording of multicurrency revenue transactions.
• Ensures receivables are correctly coded and all funder claims reconcile.
• Maintains compliance with GST regulations and charity receipting requirements.
• Reports on a monthly basis, the reconciled accounts receivable schedule.
• Engages in collections of overdue accounts. Issues customer receipts.
• Participates in maintaining property assessment records to aid in tax recovery.
• Assists auditor in testing revenue recognition.
• Performs other relevant assignments, projects, and responsibilities as required.

Qualifications

• A diploma in accounting from a community college or accounting degree is required. Completion of core modules in the CPA program is recommended.
• 3 years’ experience in administration of accounts receivable or revenue generation.
• Experience in customer service.
• Excellent organizational and communication skills.
• Strong computer skills through training or experience with a variety of computer programs including Excel, preferably Sage or Simply Accounting.
• Ability to work independently with limited supervision, as well as collaboratively within a team environment.
• Willingness to support colleagues across the finance team as required.
• Successful candidates will be required to provide a satisfactory police records check prior to commencement of employment.

Training and Benefits

• On the job health and safety training to ensure every team member has the support, resources, and knowledge they need to perform their role effectively and safely.
• You’ll receive complimentary access to UTRCA Conservation Areas, supporting your well-being, connection to nature, and opportunities for recreation.

We are committed to providing a diverse, inclusive, and equitable work environment that is free from discrimination and fosters belonging. We encourage and welcome applications from qualified members of the four designated groups, and persons of any sexual orientation, gender identity, or gender expression.

Accommodation is available and will be provided in all aspects of the hiring process as required under the Accessibility for Ontarians with Disabilities Act (AODA), Integrated Accessibility Standards Regulation and as request by applicants. Should you require accommodation in making an application, please contact UTRCA by phone at519-451-2800or at the email address above.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Conservation Authorities ActR.S.O. 1990, c.C. 27, s.18(1) and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to: General Manager, Upper Thames River Conservation Authority, 1424 Clarke Road, London, ON N5V 5B9, 519-451-2800.

3 years’ experience in administration of accounts receivable or revenue generation.

Education: A diploma in accounting from a community college or accounting degree is required. Completion of core modules in the CPA program is recommended.