Billing Specialist - IP/Trademark (Hybrid)

Gowling WLG; Ottawa; Hybrid; CAD 50,000 - 55,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and

Mental health coverage

Hybrid work flexibility

15+ vacation days

Parental leave top-up

Group Retirement Savings Plan

Disability & life insurance

Employee Assistance Program

Job summary

Gowling WLG in Ottawa is seeking a Billing Administrative Assistant (Trademark) for a full-time contract role. You will coordinate billing, prepare pre-bills, and liaise with legal and finance to ensure accurate invoicing.

The role requires a post-secondary diploma and at least 3 years in administration or billing, with strong attention to detail and bilingual capability. Hybrid work options and robust benefits are provided.

Qualifications

• Post Secondary Diploma.
• Minimum 3 years of experience in an administrative role and/or billing experience.
• Exceptional attention to detail.
• Ability to communicate effectively with Firm members and clients.
• Discretion with confidential information and independence to work in a team.

Responsibilities

• Understand clients’ billing requirements.
• Ensure client contact information is current in all systems.
• Liaise between the legal and finance teams as required.
• Provide regular invoicing to clients and process accordingly.
• Review prebills for accuracy and adjust as needed.
• Prepare invoices and related trusts documents.
• Follow up with clients on billing requirements.

Skills

Billing experience

Attention to detail

Communication

Microsoft Excel

Bilingualism (French/English)

Education

Post Secondary Diploma

Tools

Microsoft Office

Job description

Gowling WLG in Ottawa is seeking a Billing Administrative Assistant (Trademark) for a full-time contract role. You will coordinate billing, prepare pre-bills, and liaise with legal and finance to ensure accurate invoicing.

The role requires a post-secondary diploma and at least 3 years in administration or billing, with strong attention to detail and bilingual capability. Hybrid work options and robust benefits are provided.