Billing Coordinator

Vaco; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading company is seeking a Billing Coordinator to manage invoicing and billing operations in Toronto, Ontario. The role requires collaboration with internal teams, involves preparing and finalizing invoices, and demands strong organizational skills and attention to detail. Ideal candidates will have at least 2 years of experience in billing, particularly in a professional services environment, and will be proficient in Excel.

Qualifications

• 2+ years of billing experience required.
• Must have experience in a professional services environment.
• Intermediate Excel skills with pivot tables and VLOOKUP.

Responsibilities

• Prepare and finalize client invoices, ensuring accuracy.
• Update billing records and collaborate with teams on billing details.
• Support year-end cycles and onboarding of new team members.

Skills

Billing experience

Attention to detail

Organizational skills

Communication skills

Education

Professional services experience

Tools

Aderant (CMS)

Excel

Job description

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This range is provided by Vaco. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$60,000.00/yr - CA$75,000.00/yr

Role Summary:

The Billing Coordinator will support invoicing and billing operations. The successful candidate will handle billing preparation and finalization, ensure accuracy in financial data, and work closely with internal teams to meet monthly and quarterly billing deadlines.

Key Responsibilities & Functions:

• Prepare, review, and finalize client invoices, ensuring alignment with internal procedures and client expectations
• Maintain and update billing records and client data in the billing system
• Collaborate with professionals across the organization to gather, clarify, and confirm billing details
• Support the year-end billing cycle and contribute to process improvements
• Assist in onboarding new team members with billing process training
• Provide billing-related support across departments as needed

Qualifications & Skills:

• 2+ years of billing experience, including support during the year-end cycle (must be noted on your resume)
• Previous experience in a professional services environment (e.g., legal, accounting, consulting)
• Intermediate Excel skills, including pivot tables and VLOOKUP
• Strong attention to detail, organizational skills, and ability to manage deadlines
• Excellent communication skills (written and verbal), with experience working with external clients
• Familiarity with Aderant (CMS) or similar billing systems is an asset
• Bilingual in English and French is considered a plus

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance, Accounting/Auditing, and Administrative

• Industries

  Professional Services and Business Consulting and Services

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