Billing Coordinator

Pinchin Canada; St. Catharines; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Wellness spending account

Vacation with 3+ weeks to start

Professional memberships reimbursement

Corporate hotel rates

Job summary

Pinchin is seeking a Billing Coordinator to join our Finance team in Mississauga, ON. You will support billing activities across projects, coordinating setups, preparing and processing client invoices, and maintaining project records to ensure accurate, timely billing in line with policies.

You will partner with Project Managers and internal stakeholders to review variances, manage WIP, and identify additional billing opportunities while ensuring compliance with revenue recognition policies.

Qualifications

• Degree or Diploma in Accounting, Finance, Business, or a related field.
• 2+ years of accounting, project accounting, billing, or related financial experience.
• Intermediate proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Experience working with ERP systems; Deltek Vision experience is considered an asset.

Responsibilities

• Review and approve new project setups.
• Monitor work-in-progress by reviewing project labour, expenses, and disbursements.
• Process project billing in accordance with company revenue recognition policies.
• Prepare pre-billing documentation and complete timely invoicing.
• Post accounting entries and coordinate invoice distribution.
• Maintain project records, including contracts and supporting documentation.
• Investigate variances and provide reports to management.
• Collaborate with Project Managers to identify additional billing opportunities.
• Track funding and advise on budget utilization and remaining funding.
• Review and investigate expenses not billed to clients.
• Support closeout activities and account reconciliation after project completion.
• Assist with internal audits and financial reporting.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Analytical thinking

Problem solving

Education

Degree or Diploma in Accounting/Finance/Business

Tools

Excel

Outlook

Word

Deltek Vision

Job description

GTA, ON

Annual Salary Range: CAD $55,000 - $60,000

Finance Group | GTA, ON

Annual Salary Range: CAD $55,000 - $60,000

Are you an organized and detail-oriented accounting professional who enjoys working with numbers, managing project billing, and supporting internal teams in a fast-paced environment? If so, we'd love to hear from you.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Billing Coordinator to join our Finance team in Mississauga, ON. Reporting to the Project Accounting Manager, this is a replacement role for an established position.

Role Overview

As a Billing Coordinator, you will support the billing activities of projects across the organization. Partnering with Project Managers and internal stakeholders, you will coordinate project setup, prepare and process client invoices, maintain project records, and help ensure accurate and timely billing in accordance with company policies and client requirements.

Your Role and Action

• Review and approve new project setups.
• Monitor work-in-progress by reviewing project labour, expenses, and disbursements.
• Process project billing in accordance with company revenue recognition policies.
• Prepare pre-billing documentation and complete timely invoicing.
• Post accounting entries and coordinate invoice distribution.
• Maintain project records, including contracts and supporting documentation.
• Investigate variances and provide reports and recommendations to management.
• Collaborate with Project Managers to identify additional billing opportunities.
• Track funding and advise Project Managers on budget utilization and remaining funding.
• Review and investigate expenses that have not been billed to clients.
• Support project closeout activities and account reconciliation upon project completion.
• Assist with internal audits and other financial reporting requirements as needed.

What You’ll Bring To Pinchin

Success in this role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. You take pride in producing accurate work, building positive relationships with internal stakeholders, and providing exceptional support throughout the billing process.

• Degree or Diploma in Accounting, Finance, Business, or a related field.
• 2+ years of accounting, project accounting, billing, or related financial experience.
• Intermediate proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Experience working with ERP systems; Deltek Vision experience is considered an asset.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills with the ability to work effectively across departments.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation And Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Explore our offerings: Pinchin Benefits

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.

IND!