Billing Administrator

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive compensation package

Tier One national law firm environment

Collaborative and professional work环境

Job summary

Urban Legal Recruitment is partnering with a Tier One national law firm in Calgary to recruit a Billing Administrator for the Finance team. The role focuses on managing the full billing cycle, collaborating with lawyers and legal assistants to generate prebills, reports, and respond to client billing requests.

Ideal candidates have a finance-related diploma/degree and about two years of billing experience, with familiarity in Aderant/Elite and e-billing platforms.

Qualifications

• Diploma or degree in Finance, Accounting, Business, or related field.
• 2 years billing experience or equivalent.
• Experience in a law firm or professional services is an asset; recent graduates encouraged to apply.
• Experience with professional services billing software (Aderant/Elite) is an asset.
• Familiarity with e-billing platforms and guidelines is an asset.
• Advanced proficiency in Word and Excel.
• Strong attention to detail with analytical and problem-solving skills.
• Excellent organizational and time management skills with ability to manage multiple priorities.
• Outstanding communication and client service skills.
• Ability to work independently and in a collaborative team environment.
• Flexibility to work additional hours during peak billing periods.

Responsibilities

• Prepare client accounts by generating prebills, preparing billing reports, and responding to billing requests.
• Review client accounts for accuracy and compliance with outside counsel guidelines.
• Submit invoices through various e-billing platforms and resolve submission issues.
• Assist with monthly accrual process and e-billing submissions.
• Respond to inquiries regarding billing procedures, invoices, and client-specific requirements.
• Analyze billing reports, work in progress, disbursements, credits, and aged accounts for timely billing.
• Identify and resolve billing discrepancies; contribute to process improvements.
• Support the Finance team’s objectives and operations.

Skills

Attention to detail

Analytical thinking

Time management

Communication

Client service

Independent & collaborative

Education

Diploma or degree in Finance/Accounting/Business

Tools

Aderant/Elite

Job description

Urban Legal Recruitment is very pleased to be partnering with our esteemed client, a Tier One national law firm and one of Canada's largest and most respected legal organizations, in the recruitment of a Billing Administrator to join its Finance team in Calgary.

This is an excellent opportunity for a detail-oriented and client-focused professional who enjoys working in a fast-paced, collaborative environment. Reporting to the Manager, Finance, the successful candidate will play an integral role in the firm's National Billing Team, managing the complete billing cycle while providing exceptional service to both internal and external clients.

Key Responsibilities

• Prepare client accounts by working closely with lawyers and legal assistants to generate prebills, prepare billing reports, and respond to regular and specialized billing requests.
• Review client accounts to ensure accuracy and compliance with outside counsel billing guidelines.
• Submit invoices through a variety of client e-billing platforms and resolve any billing or submission issues.
• Assist with the monthly accrual process and related e-billing submissions.
• Respond to inquiries regarding billing procedures, invoices, templates, and client-specific billing requirements.
• Analyze billing reports, work in progress, disbursements, credits, and aged accounts to ensure timely and accurate billing.
• Identify billing discrepancies and work proactively to resolve issues.
• Contribute to continuous process improvements while supporting the overall objectives of the Finance team.

Qualifications

The ideal candidate will possess:

• A diploma or degree in Finance, Accounting, Business, or a related discipline.
• Approximately two years of billing experience or an equivalent combination of education and experience.
• Experience in a law firm or professional services environment would be considered a strong asset; however, recent graduates with relevant education and a strong interest in legal finance are encouraged to apply.
• Experience with professional services billing software such as Aderant or Elite would be considered an asset.
• Familiarity with electronic billing platforms and outside counsel billing guidelines is an asset.
• Advanced proficiency in Microsoft Word and Excel.
• Exceptional attention to detail with strong analytical and problem-solving skills.
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Outstanding communication and client service skills.
• The ability to work independently while contributing positively to a collaborative team environment.
• Flexibility to work additional hours when required during peak billing periods.

Our Client Offers

• Competitive compensation package.
• The opportunity to build your career with a Tier One national law firm.
• A collaborative, supportive, and professional work environment.
• Ongoing learning and professional development opportunities.
• A dynamic team where your contributions are valued.