Billing Administrator

Bilinguallink; Calgary; On-site; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Comprehensive benefits program

Ongoing learning & professional dev

Job summary

Urban Legal Recruitment is partnering with a Tier One national law firm in Calgary to recruit a Billing Administrator for the Finance team. The role focuses on managing the complete billing cycle, preparing prebills and reports, and ensuring accuracy across client accounts.

The successful candidate will work closely with lawyers and assistants, handle e-billing platforms, and support monthly accruals while delivering exceptional service to internal and external clients.

Qualifications

• Two years of billing experience or equivalent education.
• Experience in a law firm or professional services is a strong asset.
• Familiarity with electronic billing platforms and outside counsel guidelines is an asset.
• Advanced proficiency in Word and Excel.
• Strong attention to detail with analytical and problem-solving skills.
• Excellent organizational and time management skills and ability to manage multiple priorities.

Responsibilities

• Prepare client accounts by generating prebills, billing reports, and responding to billing requests.
• Review client accounts for accuracy and compliance with guidelines.
• Submit invoices through client e-billing platforms and resolve submission issues.
• Assist with monthly accruals and e-billing submissions.
• Respond to inquiries regarding billing procedures, invoices, templates, and client-specific requirements.
• Analyze billing reports, work in progress, disbursements, credits, and aged accounts.
• Identify discrepancies and work to resolve issues.
• Contribute to continuous process improvements within the Finance team.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Independent and team-oriented

Education

Diploma/degree in Finance, Accounting or Business

Tools

Aderant/Elite

Microsoft Word & Excel

Job description

Urban Legal Recruitment is very pleased to be partnering with our esteemed client, a Tier One national law firm and one of Canada’s largest and most respected legal organizations, in the recruitment of a Billing Administrator to join its Finance team in Calgary.

This is an excellent opportunity for a detail-oriented and client-focused professional who enjoys working in a fast-paced, collaborative environment. Reporting to the Manager, Finance, the successful candidate will play an integral role in the firm’s National Billing Team, managing the complete billing cycle while providing exceptional service to both internal and external clients.

Key Responsibilities

• Prepare client accounts by working closely with lawyers and legal assistants to generate prebills, prepare billing reports, and respond to regular and specialized billing requests.
• Review client accounts to ensure accuracy and compliance with outside counsel billing guidelines.
• Submit invoices through a variety of client e-billing platforms and resolve any billing or submission issues.
• Assist with the monthly accrual process and related e-billing submissions.
• Respond to inquiries regarding billing procedures, invoices, templates, and client-specific billing requirements.
• Analyze billing reports, work in progress, disbursements, credits, and aged accounts to ensure timely and accurate billing.
• Identify billing discrepancies and work proactively to resolve issues.
• Contribute to continuous process improvements while supporting the overall objectives of the Finance team.

Qualifications

The ideal candidate will possess:

• A diploma or degree in Finance, Accounting, Business, or a related discipline.
• Approximately two years of billing experience or an equivalent combination of education and experience.
• Experience in a law firm or professional services environment would be considered a strong asset; however, recent graduates with relevant education and a strong interest in legal finance are encouraged to apply.
• Experience with professional services billing software such as Aderant or Elite would be considered an asset.
• Familiarity with electronic billing platforms and outside counsel billing guidelines is an asset.
• Advanced proficiency in Microsoft Word and Excel.
• Exceptional attention to detail with strong analytical and problem-solving skills.
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Outstanding communication and client service skills.
• The ability to work independently while contributing positively to a collaborative team environment.
• Flexibility to work additional hours when required during peak billing periods.

Our Client Offers

• Competitive compensation package.
• Comprehensive benefits program.
• The opportunity to build your career with a Tier One national law firm.
• A collaborative, supportive, and professional work environment.
• Ongoing learning and professional development opportunities.
• A dynamic team where your contributions are valued.

At Urban Legal Recruitment, we are committed to maintaining the highest level of discretion and confidentiality throughout the recruitment process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.