Billing Administrator

Equation Staffing Solutions.; Calgary; On-site; CAD 42,000 - 54,000; Full time

Job summary

Equation Staffing Solutions is seeking a detail-oriented Billing Administrator for a temporary assignment in Southeast Calgary. The role supports invoicing processes across departments, ensures accuracy, and coordinates with ERP systems and online portals to issue timely invoices.

The ideal candidate has 1–2 years in billing or accounting, strong numerical skills, and the ability to balance priorities in a fast-paced environment while maintaining high attention to detail and professional

Qualifications

• 1–2 years of experience in a billing, accounting, or related business environment.
• Strong numerical and analytical skills with attention to detail.
• Clear written and verbal communication skills.

Responsibilities

• Manage the preparation, processing, and timely issuance of customer invoices across various areas of the business.
• Review billing documentation to ensure invoices are complete and accurate.
• Submit invoices through customer portals and email-based systems.
• Collaborate with Accounting, Inside Sales, Projects, and Warehouse teams to resolve billing questions and ensure on-time delivery of invoices.
• Identify opportunities to improve billing workflows and reduce errors.

Skills

Billing experience

Attention to detail

Analytical thinking

Communication skills

Education

High school diploma

Tools

ERP systems

Microsoft Office

Job description

Our industrial client is currently seeking a detail-oriented and dependable Billing Administrator to join their team in Southeast Calgary on a temporary basis. This role is well suited to someone with experience in billing, accounting, or supply chain environments who enjoys working cross-functionally and takes pride in ensuring invoices are accurate, timely, and properly supported. The successful candidate will be comfortable working with internal teams, online billing portals, and ERP systems in a fast-paced environment.

Responsibilities

• Manage the preparation, processing, and timely issuance of customer invoices across various areas of the business.
• Review billing documentation and supporting information to ensure invoices are complete, accurate, and aligned with established requirements.
• Submit invoices through a variety of customer-specific online portals and email-based systems.
• Collaborate with Accounting, Inside Sales, Projects, and Warehouse teams to resolve billing questions and ensure invoices are delivered on schedule.
• Assist in identifying opportunities to improve billing workflows, reduce errors, and increase efficiency throughout the invoicing cycle.
• Develop, maintain, and follow procedures related to billing documentation and invoice backup requirements.
• Monitor billing activities to ensure compliance with company policies, approval processes, and established procedures.
• Prepare billing-related KPIs, metrics, and performance reports as required.
• Build positive working relationships with internal departments and external customers to support timely resolution of billing inquiries.
• Provide support to the Shared Services team with additional finance-related activities as needed.
• Recognize potential billing issues and work proactively with the appropriate teams to address them before they impact customers or payment timelines.
• Participate in and support company Health & Safety initiatives and programs.
• Take on additional administrative and billing responsibilities as required.

Requirements

• High school diploma required; post-secondary education, trade certification, or relevant professional training is an asset.
• 1–2 years of experience in a billing, accounting, supply chain, or related business environment.
• Working knowledge of ERP systems and Microsoft Office applications.
• Strong numerical and analytical reasoning skills with excellent attention to detail.
• Clear and professional written and verbal communication skills.
• Ability to manage competing priorities while maintaining accuracy and meeting deadlines.
• Strong interpersonal skills with the ability to work effectively with multiple departments and stakeholders.
• Customer-service mindset with a proactive approach to resolving issues and responding to requests.
• Previous experience with process improvement or identifying workflow efficiencies is considered an asset.
• Demonstrated accountability, reliability, and ownership of assigned responsibilities.